Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Fire Hydrants and Parts (M94 or Equivalent)
Entity Name(s)/Address(s):
1) Brent Material Company, 325 Columbia Turnpike, Suite 308, Florham Park, New Jersey 07932; and
2) Raritan Group, Inc., 301 Meadow Road, Edison, New Jersey 08817
Contract Amount: Not to exceed $210,000.00
Funding Source: 2021 Budget/Department of Water and Sewer Utilities/NW037-750-7502-71960-B2021
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This Resolution is a contract with a vendor to provide Fire Hydrants and Parts (M94 or Equivalent).
1st Advertisement: June 16, 2021
Bids Downloaded: Five (5)
Bids Received: Zero (0)
2nd Advertisement: July 28, 2021
Bids Downloaded: Three (3)
Bids Received: Two (2)
body
WHEREAS, on June 16, 2021, the City of Newark through its Purchasing Agent, QPA (the “City”), advertised to solicit bids for contractors to provide Fire Hydrants and Parts (M94 or Equivalent) for the Department of Water and Sewer Utilities, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide broader access and download capability to potential bidders; and
WHEREAS, via the electronic procurement portal, five (5) bid proposal packages were downloaded by prospective vendors following the date of advertisement; and
WHEREAS, on July 1, 2021, the Division of Central Purchasing received zero (0) bids in response to this advertisement; and
WHEREAS, on July 28, 2021, the City of Newark through its Purchasing Agent, QPA, re-advertised to solicit bids for contractors to provide Fire Hydrants and Parts (M94 or Equivalent) for the Department of Water and Sewer Utilities, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide broader access and download capability to potential bidders; and
WHEREAS, via the electronic procurement portal, three (3) bid proposal packages were downloaded by prospective vendors following the date of re-advertisement; and
WHEREAS, on August 12, 2021, the Division of Central Purchasing received two (2) bids in response to this re-advertisement; and
WHEREAS, the bid results were shared with the user agency and the recommendation to award was received from the Department of Water and Sewer Utilities to be made to: 1) Brent Material Company, 325 Columbia Turnpike, Suite 308, Florham Park, New Jersey 07932; and 2) Raritan Group, Inc., 301 Meadow Road, Edison, New Jersey 08817; and
WHEREAS, the Assistant Purchasing Agent, QPA, concurs with the recommendation that a dual award be made to: 1) Brent Material Company, 325 Columbia Turnpike, Suite 308, Florham Park, New Jersey 07932; and 2) Raritan Group, Inc., 301 Meadow Road, Edison, New Jersey 08817, the responsive and responsible bidders; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding their bids beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Business Administrator, are hereby authorized to enter into and execute a dual contract with: 1) Brent Material Company, 325 Columbia Turnpike, Suite 308, Florham Park, New Jersey 07932 to receive line items # 1 2, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 22, 25, 26, 27, 28, 29, 30, 31, 33, 35, 37, 38, 39, 40, 41, 42, 43, 44, 46, 47, 48, 49, 50, 52, 53, 54, 55, 56, 57, 58, 59, 60, 61, 62, 63, 64, 65, 66, 67, 68, 69, 70, 71, 72, 73 and 75 for year one and year two; 2) Raritan Group, Inc., 301 Meadow Road, Edison, New Jersey 08817 to receive line items #23, 24, 32, 36, 45, 51 and 74 for year one and year two; to provide Fire Hydrants and Parts (M94 or Equivalent) for the City of Newark, whose bids were received on the advertised due date and determined to be the responsive and responsible bidders per line item commodity per year. There were no bids for line items # 3, 19 and 20. The term of the contract will be established for twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15, to commence on the date the contract is executed.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2021 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Department of Water and Sewer Utilities/NW037-750-7502-71960-B2021, covering the amount or the order. This contract shall not exceed Two Hundred Ten Thousand Dollars and Zero Cents ($210,000.00) for twenty-four (24) consecutive months for two (2) vendors with the start date of the contract commencing upon contract execution.
5. The Purchasing Agent, QPA, shall file a copy of this Resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Business Administrator, to enter into and execute contracts with: 1) Brent Material Company, 325 Columbia Turnpike, Suite 308, Florham Park, New Jersey 07932 and 2) Raritan Group, Inc., 301 Meadow Road, Edison, New Jersey 08817 to provide, Fire Hydrants and Parts (M94 or Equivalent) to the City’s Department of Water and Sewer Utilities at an amount not to exceed $210,000.00 for a period of twenty-four (24) consecutive months with the start date commencing upon contract execution.