Title
Dept/ Agency: Administration/ Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To purchase and install baseball netting at the Bo Porter Sports Complex, under the Keystone Purchasing Network Cooperative.
Entity Name: Sportsfield Specialties, Inc.
Entity Address: 41155 State Highway 10, P.O. Box 231, Delhi, New York 13753
Contract Amount: Not to exceed $77,485.00
Funding Source: 2022 Budget/Open Space and Recreation Trust/Department of Recreation, Cultural Affairs and Senior Services/NW026-32720-B2022
Contract Period: Upon Municipal Council approval until completion
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) N/A
Additional Information:
Resolution #7R1-i(AS), adopted on April 24, 2018, the Municipal Council authorized membership in the Keystone Purchasing Network Cooperative.
This Resolution seeks to use Cooperative Purchasing Contract #KPN-202001-02 through the Keystone Purchasing Network Cooperative, for a one-time purchase of baseball netting. The Purchase Order is the contract.
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WHEREAS, the City of Newark (the “City”) in furtherance of its goals to search for lower costs, greater efficiency and improved product quality, wishes to use Keystone Purchasing Network Cooperative (“KPN”) Contract #KPN-202001-02 from its membership authorized through Resolution 7R1i- (AS) adopted on April 24, 2018; and
WHEREAS, Cooperative Purchasing is an inclusive term used to describe all purchasing systems where two or more local contracting units join together for the provision or performance of goods or services as provided for by the Local Public Contracts Law, N.J.S.A. 40A:11-1et seq.; and
WHEREAS, the purchase of goods or services by two or more contracting units increases proportionate saving in costs gained by an increased level of production; and
WHEREAS, the City, a sub-political body of the State of New Jersey, is permitted to join Cooperative Purchasing Programs, pursuant to N.J.S.A. 52:34-6.2(b)(3), and the Municipal Council authorized the City of Newark to participate in KPN membership through Resolution #7R1i- (AS) adopted on April 24, 2018; and
WHEREAS, KPN, a nationally recognized and accepted Cooperative Purchasing organization, maintains National Cooperative Agreement Contracts, which are competitively awarded through which members can make purchases; and
WHEREAS, KPN was developed for the purpose of utilizing a competitive bidding process to make the procurement process more efficient and provide cost savings to its members; and
WHEREAS, the KPN has offered the City the opportunity to use its contract #KPN-202001-02 to purchase and install baseball netting at the Bo Porter Sports Complex for the Department of Recreation, Cultural Affairs, and Senior Services; and
WHEREAS, the City desires to use KPN Contract #KPN-202001-02 and purchase goods and/or services from Sportsfield Specialties, Inc., 41155 State Highway 10, P.O. Box 231, Delhi, New York 13753 to make the procurement process more efficient, to maximize buying power and to provide cost savings to the City.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Qualified Purchasing Agent, QPA, are hereby authorized by Municipal Council to use Keystone Purchasing Network Cooperative and enter into a contract with Sportsfield Specialties, Inc., 41155 State Highway 10, P.O. Box 231, Delhi, New York 13753 under Keystone Purchasing Network Contract #KPN-202001-02, to purchase and install baseball netting at the Bo Porter Sports Complex for an amount not to exceed Seventy-Seven Thousand Four Hundred Eighty-Five Dollars and Zero Cents ($77,485.00).
2. Funds to purchase and install baseball netting are encumbered on the Certification of Funds, 22-RCA336, from Funding Source NW026-32720 B2022, attached hereto. The contract amount shall not exceed Seventy-Seven Thousand Four Hundred Eighty-Five Dollars and Zero Cents ($77,485.00).
3. The Division of Central Purchase through the Qualified Purchasing Agent, QPA, shall ensure that the goods and/or services procured through the system comply with applicable laws of the State of New Jersey, Local Public Contracts Law, N.J.S.A. 40A:11-1et seq. and all other provisions of the revised statutes of the State of New Jersey.
4. A duly executed copy of the Cooperative Purchasing Contract is attached hereto to be forthwith filed in the Office of the City Clerk by the Purchasing Agent, QPA.
5. If required by State Law, the City Clerk shall provide the appropriate notice of the authorization of this contract usage to the State Comptroller, no later than twenty (20) business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Qualified Purchasing Agent, QPA, to utilize Keystone Purchasing Network Cooperative to enter into and execute a contract with Sportsfield Specialties, Inc., 41155 State Highway 10, P.O. Box 231, Delhi, New York 13753 under Keystone Purchasing Network Contract #KPN-202001-02, to purchase and install baseball netting at the Bo Porter Sports Complex for a contract amount not to exceed $77,485.00. Participation in the KPN Cooperative Purchasing Program will result in cost savings to the City for this service.