Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Maintenance and Repair: Trucks over one (1) ton capacity
Entity Name(s)/Address(s):
1) A. Lembo Car and Truck Collision Inc., 76 Riverside Avenue, Newark, New Jersey 07104; and
2) Abreu Truck Services Inc., 283-299 Frelinghuysen Avenue, Newark, New Jersey 07114
Contract Amount: Not to exceed $800,000.00
Funding Source: 2021 Budget/Department of Public Works, Division of Motors/NW011-060-0602-7183-B2021; NW011-060-0602-7184-B2021, and NW011-060-0602-7185-B2021
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This purchase will provide Maintenance and Repair for Trucks over one (1) ton capacity to the City of Newark.
Advertisement Date: July 21, 2021
Bids Solicited: Ten (10)
Bids Received: Two (2)
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WHEREAS, on July 21, 2021 the City of Newark, through its Purchasing Agent, QPA (the “City”), advertised to solicit bids for contractors to provide maintenance and repair services for trucks over one (1) ton capacity for the Department of Public Safety, the Department of Public Works, Division of Motors, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the ProcureNow website to provide broader access and download capability to potential bidders; and
WHEREAS, on August 5, 2021, the Division of Central Purchasing received two (2) bid in response to this advertisement; and
WHEREAS, the Manager of the Department of Public Works, Division of Motors recommended that a dual award be made to: 1) A. Lembo Car and Truck Collision Inc., 76 Riverside Avenue, Newark, New Jersey 07104 and 2) Abreu Truck Services Inc., 283-299 Frelinghuysen Avenue, Newark, New Jersey 07114, the lowest responsive and responsible bidders; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendations from the Manager of the Department of Public Works, Division of Public Buildings that a multiple award be made to: 1) A. Lembo Car and Truck Collision Inc., 76 Riverside Avenue, Newark, New Jersey 07104 and 2) Abreu Truck Services Inc., 283-299 Frelinghuysen Avenue, Newark, New Jersey 07114, the lowest responsive and responsible bidders; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding the bid for consideration until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Business Administrator, are hereby authorized to enter into and execute a contract with: 1) A. Lembo Car and Truck Collision Inc., 76 Riverside Avenue, Newark, New Jersey 07104, and 2) Abreu Truck Services Inc., 283-299 Frelinghuysen Avenue, Newark, New Jersey 07114, the lowest responsive and responsible bidders, to provide Maintenance and Repair: Trucks over one (1) ton capacity for the City’s Department of Public Works, Division of Motors, whose bid was received on the advertised due date and determined to be the lowest responsive and responsible bidders in accordance with the bid specifications. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15 to commence on the date the contract is executed, at an amount not to exceed Eight Hundred Thousand Dollars and Zero Cents ($800,000.00).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by Resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2020 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: 2021 Budget/Department of Public Works, Division of Motors NW011-060-0602-7183-B2021, NW011-060-0602-7184-B2021, NW011-060-0602-7185-B2021. The contract amount shall not exceed Eight Hundred Thousand Dollars and Zero Cents ($800,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months for two (2) vendor with the start date of the contract commencing upon contract execution.
5. The Purchasing Agent, QPA, shall file a copy of this Resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Business Administrator, to enter into and execute a contract with: 1) A. Lembo Car and Truck Collision Inc., 76 Riverside Avenue, Newark, New Jersey 07104 and 2) Abreu Truck Services, Inc., 283-299 Frelinghuysen Avenue, Newark, New Jersey 07114, to provide Maintenance and Repair: Trucks over one (1) ton capacity to the City’s Department of Public Works, Division of Motors at a contract amount not to exceed $800,000.00 for a period to be established and not to exceed twenty-four (24) consecutive months with the start date commencing upon contract execution.