Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Healthy Nutritional Meals to Newark Senior Citizens.
Entity Name(s)/Address(s): Dhall Hospitality Group, LLC, 24 Oak Drive Syosset, New York 11791
Contract Amount: Not to exceed $420,000.00
Funding Source: 2022 Budget/Department of Recreation, Cultural Affairs and Senior Services/NW011-160-1609-83210-B2022
Contract Period: To be established for a period not to exceed twenty-four (24) months
Contract Basis: (X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) n/a
Entity Name/Address:
Additional Information:
This contract will provide healthy nutritional meals to Newark Senior Citizens.
Advertisement Date: March 2, 2022
Number of Bids Received: Two (2)
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WHEREAS, on March 2, 2022 the City of Newark through its Qualified Purchasing Agent, QPA, (the “City”) advertised to solicit a bid for contractors to provide to provide healthy nutritional meals to Newark Senior Citizens for the Department of Recreation, Cultural Affairs and Senior Services, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, on March 17, 2022 the Division of Central Purchasing received two (2) bids in response to this advertisement; and
WHEREAS, the Acting Director of the Department of Recreation, Cultural Affairs and Senior Services recommended that a single award be made to: Dhall Hospitality Group, LLC, 24 Oak Drive, Syosset, New York 11791, the lowest responsive and responsible bidder; and
WHEREAS, the Qualified Purchasing Agent concurs with recommendation of the Acting Director of the Department of Recreation, Cultural Affairs and Senior Services that a single award be made to: Dhall Hospitality Group, LLC, 24 Oak Drive Syosset, New York 11791, the lowest responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designees, the Qualified Purchasing Agent and/or the Business Administrator are hereby authorized to enter into and execute a contract with Dhall Hospitality Group, LLC, 24 Oak Drive Syosset, New York 11791, to provide healthy nutritional meals to Newark Senior Citizens for the City’s Department of Recreation, Cultural Affairs and Senior Services, whose bid was received on the advertised due date and determined to be the lowest responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for (24) consecutive months, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by Resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2021 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: NW011-160-1609-83210-B2022, Department of Recreation, Cultural Affairs and Senior Services. This contract shall not exceed Four Hundred and Twenty Thousand Dollars and Zero Cents ($420,000.00) for one (1) vendor for twenty-four (24) consecutive months with start date commencing when contract is fully executed.
5. The Qualified Purchasing Agent, QPA, shall file a copy of the Resolution and the duly executed copy of the contract shall be filed in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, the Qualified Purchasing Agent and/or the Business Administrator to enter into and execute a contract with Dhall Hospitality Group, LLC, 24 Oak Drive Syosset, New York 11791, the lowest responsive and responsible bidder, to provide healthy nutritional meals to Newark Senior Citizens for the City’s Department of Recreation, Cultural Affairs and Senior Services at an amount not to exceed $420,000.00 for a period to be established and not to exceed (24) consecutive months for one (1) vendor with the start date commencing upon the full execution of this contract.