Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Armed Security Guards
Entity Name(s)/Address(s): Pro Cops Security, LLC, 60 Park Place, Suite 1110, Newark, New Jersey 07102
Contract Amount: Not to exceed $8,400,000.00
Funding Source: 2021 Budget/Department of Public Works, Division of Public Buildings/NW011-060-0604-71630-B2021
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide surveillance and protection of the interior and exterior of authorized City locations.
Advertisement Date: September 22, 2021
Bids Solicited: Forty-One (41)
Bids Received: Five (5)
body
WHEREAS, on September 22, 2021 the City of Newark, through its Purchasing Agent, QPA, (the “City”) advertised to solicit bids for contractors to provide surveillance and protection of the interior and exterior of authorized City locations (Armed Security Guards) for the Department of Public Works, Public Buildings as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement website to provide broader access and download capability to potential bidders; and
WHEREAS, forty-one (41) prospective bidders downloaded the bid package; and
WHEREAS, on October 21, 2021, the Division of Central Purchasing received five (5) bids in response to this advertisement; and
WHEREAS, the Manager of the Department of Public Works, Division of Public Works recommended that a single award be made to Pro Cops Security LLC, 60 Park Place, Suite 1110, Newark, New Jersey 07102, the lowest, responsive and responsible bidder; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation from the Manager of the Department of Public Works, Division of Public that a single award be made to Pro Cops Security LLC, 60 Park Place, Suite 1110, Newark, New Jersey 07102, the lowest, responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding the bid for consideration until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Business Administrator, are hereby authorized to enter into and execute a contract with Pro Cops Security LLC, 60 Park Place, Suite 1110, Newark, New Jersey 07102, to provide surveillance and protection of the interior and exterior of authorized City locations (Armed Security Guards) for the City’s Department of Public Works, Public Buildings whose bid was received on the advertised due date and determined to be the lowest, responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15 to commence on the date the contract is executed, at a cost not to exceed Eight Million Four Hundred Thousand Dollars and Zero Cents ($8,400,000.00).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2020 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: 2021 Budget/ Department of Public Works, Division of Public Buildings NW011-060-0604-71630-B2021. This contract shall not exceed Eight Million Four Hundred Thousand Dollars and Zero Cents ($8,400,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months for one (1) vendor with the start date of the contract commencing upon contract execution.
5. The Purchasing Agent, QPA, shall file a copy of this resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designee, the Business Administrator, to enter into and execute a contract with Pro Cops Security LLC, 60 Park Place, Suite 1110, Newark, New Jersey 07102, to provide surveillance and protection of the interior and exterior of authorized City locations(Armed Security Guards) to the City’s Department of Public Works, Public Buildings at a cost not to exceed Eight Million Four Hundred Thousand Dollars and Zero Cents ($8,400,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months with the start date commencing upon contract execution.