Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide rental of Chairs and Tables, Folding, Wood and Metal.
Entity Name(s)/Address(s): All Star Rentals, Inc., 61 Willett Street, Suite 7, Passaic, New Jersey 07055
Contract Amount: Not to exceed $231,000.00
Funding Source: 2021 and 2022 Budgets/Department of Recreation, Cultural Affairs and Senior Services/NW011-160-1601-71610-B2022, NW011-160-1606-71610 B2022, NW011-160-1608-71610-B2022, NW011-160-1609-71610-B2022;
Department of Health and Community Wellness/NW026 46540 B2022;
Department of Public Safety, Division of Police/NW011-190-1902-83870-B2022; NW011-190-1902-08387-B2022; Office of the City Clerk/NW011-020-0201-7213-B2022
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This contract will provide the rental of Chairs and Tables, Folding, Wood and Metal to the City of Newark.
Fist Advertisement Date: June 9, 2021
Bids Solicited: Three (3)
Bids Received: One (1)
Second Advertisement: July 21, 2021
Bids Solicited: Six (6)
Bids Received: One (1)
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WHEREAS, on June 9, 2021 the City of Newark, through its Qualified Purchasing Agent, QPA, (the “City”) advertised to solicit bids for contractors to provide Rental of Chairs and Tables, Folding, Wood and Metal for the Departments of Recreation, Cultural Affairs and Senior Services, Health and Community Wellness, Public Safety, Division of Police, and the Office of the City Clerk as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing also published the bid package on the City of Newark’s electronic procurement portal to provide broader access and download capability to potential bidders; and
WHEREAS, on June 24, 2021, the Division of Central Purchasing received one (1) bid in response to this advertisement; and
WHEREAS, the vendor’s bid response was deemed non-responsive due to not submitting the required bid documents; and
WHEREAS, on July 21, 2021 the City of Newark, through its Qualified Purchasing Agent, QPA, re-advertised to solicit bids for contractors to provide Rental of Chairs and Tables, Folding, Wood and Metal as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing also published the bid package on the City of Newark’s electronic procurement portal to provide broader access and download capability to potential bidders; and
WHEREAS, on August 5, 2021, the Division of Central Purchasing received one (1) bid in response to this advertisement; and
WHEREAS, the Directors of the Department of Health and Community Wellness and Recreation, Cultural Affairs and Senior Services and the Acting City Clerk recommended that a single award be made to: All Star Rentals, Inc., 61 Willett Street, Suite 7, Passaic, New Jersey 07055, the only responsive and responsible bidder; and
WHEREAS, on August 19, 2021, the Qualified Purchasing Agent, QPA, concurred with the recommendations from the Directors of the Department of Health and Community Wellness and Recreation, Cultural Affairs and Senior Services and the Acting City Clerk that a single award be made to: All Star Rentals, Inc., 61 Willett Street, Suite 7, Passaic, New Jersey 07055, the only responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding the bid for consideration until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designees, Qualified Purchasing Agent and/or the Business Administrator are hereby authorized to enter into and execute a contract with All Star Rentals, Inc., 61 Willett Street, Suite 7, Passaic, New Jersey 07055, to provide Rental of Chairs and Tables, Folding, Wood and Metal for the City’s Department of Recreation, Cultural Affairs and Senior Services, Department of Health and Community Wellness, Department of Public Safety, Division of Police, and the Office of the City Clerk, whose bid was received on the advertised due date and determined to be the only responsive and responsible bidder in accordance with the bid specifications.
2. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15, to commence on the date the contract is executed, at a cost not to exceed Two Hundred Thirty-One Thousand Dollars and Zero Cents ($231,000.00).
3. There shall be no amendment or change of the contract without the approval of the Municipal Council by Resolution.
4. There shall be no advance payment on the contract in accordance with N.J.S.A. 40A:5-16. Funds for 2021 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
5. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: 2021 and 2022 Budgets/Department of Recreation, Cultural Affairs and Senior Services NW011-160-1601-71610-B2022, NW011-160-1606-71610 B2022, NW011-160-1608-71610-B2022, NW011-160-1609-71610-B2022; Department of Health and Community Wellness/NW026 46540 B2022; Department of Public Safety, Division of Police/NW011-190-1902-83870-B2022; NW011-190-1902-08387-B2022; Office of the City Clerk/NW011-020-0201-7213-B2022. The contract shall not exceed Two Hundred Thirty-One Thousand Dollars and Zero Cents ($231,000.00), for a period to be established and not to exceed twenty-four (24) consecutive months, for one (1) vendor, with the start date of the contract commencing upon contract execution.
6. The Qualified Purchasing Agent, QPA, shall file a copy of this Resolution and the duly executed copy of the contract in the Office of the City Clerk.
7. If required by State Law, the Acting City Clerk shall provide the appropriate notice of the award of the contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, the Qualified Purchasing Agent and/or the Business Administrator, to enter into and execute a contract with All Star Rentals, Inc., 61 Willett Street, Suite 7, Passaic, New Jersey 07055, to provide Rental of Chairs and Tables, Folding, Wood and Metal to the City’s Departments of Recreation, Cultural Affairs and Senior Services, Health and Community Wellness, Public Safety, Division of Police, and the Office of the City Clerk at a cost not to exceed $231,000.00 for a period to be established and not to exceed twenty-four (24) consecutive months with the start date commencing upon contract execution