Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Maintenance and Repair: Elevators
Entity Name(s)/Address(es): Slate Industries Inc., 1101 Bristol Road, Mountainside, New Jersey 07004
Contract Amount: Not to exceed $1,200,000.00
Funding Source: 2022 Budget/Department of Public Works, Division of Public Buildings/NW011-060-0604-71660- B2022
Contract Period: To be established for a period not to exceed (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This contract will provide the City of Newark, Department of Public Works, Division of Public Buildings with Maintenance and Repair Elevator Service.
Advertisement: May 11, 2022
Bid Downloaded: Sixteen (16)
Bid Received: Two (2)
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WHEREAS, on May 11, 2022, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Maintenance and Repair: Elevators for the Department of Public Works, Division of Public Buildings, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, on May 26, 2022, the Division of Central Purchasing received two (2) bids in response to this advertisement; and
WHEREAS, the Director of Public Works recommended that a single award be made to Slate Industries Inc., 1101 Bristol Road, Mountainside, New Jersey, 07004 the lowest responsive and responsible bidder; and
WHEREAS, the Purchasing Agent, QPA concurs with the recommendation from the Director of Public Works that a single award be made to Slate Industries Inc., 1101 Bristol Road, Mountainside, New Jersey, 07004 the lowest responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, and/or the Business Administrator and/or the Purchasing Agent, QPA are hereby authorized to enter into and execute a contract with: Slate Industries Inc., 1101 Bristol Road, Mountainside, New Jersey, 07004; to provide Maintenance and Repair: Elevators for the City of Newark Department of Public Works, Division of Public Buildings, whose bid was received on the advertised due date and determined to be the lowest, responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2020 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5 (d) (2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Department of Public Works / Public Buildings NW011-060-0604-71660- B2022. This contract shall not exceed One Million Two Hundred Thousand Dollars and Zero Cents ($1,200,000.00) for One (1) vendor for twenty-four (24) consecutive months with the start date commencing when contract is fully executed.
5. The Purchasing Agent, QPA, shall file a copy of the resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designee, and/or the Business Administrator and/or the Purchasing Agent, QPA to enter into and execute a contract with Slate Industries Inc., 1101 Bristol Road, Mountainside, New Jersey, 07004, to provide Maintenance and Repair: Elevators to the City of Newark, at an amount not to exceed One Million Two Hundred Thousand Dollars and Zero Cents ($1,200,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months with the start date commencing when the contract is fully executed.