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File #: 22-0789    Version: 1 Name: WEY TECH Maintenance 2022
Type: Resolution Status: Adopted
File created: 5/25/2022 In control: Public Safety
On agenda: 9/8/2022 Final action: 9/8/2022
Title: Dept/ Agency: Public Safety/Office of Emergency Management Action: (X) Ratifying (X) Authorizing ( ) Amending Type of Service: General Service Administration (GSA) Contract Purpose: To ensure interconnectivity between the City's Emergency Operations Center (EOC), the City's Mobile EOC, and state and federal agencies. Entity Name: WEY Technology, Inc. Entity Address: 955 L'Enfant Plaza SW, Suite 1000, Washington DC 20024 Contract Amount: Not to exceed $65,829.40 Funding Source: 2021 Budget/New Jersey Office of Homeland Security and Preparedness (OHSP)/NW051-G21-P21C0-71280-B2021 Contract Period: April 1, 2022 through March 31, 2023 Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS ( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ ( ) Private Sale ( ) Grant ( ) Sub-recipient (X) n/a Additional Information: Funds accepted by Resolution 7R9-a adopted on November 4, 2021. Governmental Services Administrati...

Title

Dept/ Agency: Public Safety/Office of Emergency Management

Action:  (X) Ratifying     (X) Authorizing     (   ) Amending

Type of Service: General Service Administration (GSA) Contract

Purpose: To ensure interconnectivity between the City’s Emergency Operations Center (EOC), the City’s Mobile EOC, and state and federal agencies.

Entity Name: WEY Technology, Inc.

Entity Address: 955 L’Enfant Plaza SW, Suite 1000, Washington DC 20024

Contract Amount: Not to exceed $65,829.40

Funding Source: 2021 Budget/New Jersey Office of Homeland Security and Preparedness (OHSP)/NW051-G21-P21C0-71280-B2021

Contract Period: April 1, 2022 through March 31, 2023

Contract Basis: (   ) Bid   (   ) State Vendor   (   ) Prof.  Ser.   (   ) EUS  

(   ) Fair & Open   (   ) No Reportable Contributions   (   ) RFP   (   ) RFQ

(   ) Private Sale   (   ) Grant   (   ) Sub-recipient   (X) n/a

Additional Information: 

Funds accepted by Resolution 7R9-a adopted on November 4, 2021. Governmental Services Administration Contract GS-35F-130DA. 

No municipal funds required.                

...body

 

WHEREAS, by Resolution 7R9-a adopted on November 4, 2021, the Municipal Council authorized the acceptance of grant funding in the amount of $1,729,500.00 from the New Jersey Office of Homeland Security and Preparedness for approved projects from the FFY21 Urban Areas Security Initiative (UASI-Local Share) Grant Program; and

 

WHEREAS, the City’s Department of Public Safety, Office of Emergency Management (OEM), wishes to utilize a portion of the above described grant funds to enter into a Systems Maintenance and Service Level Agreement (SLA) for the maintenance of the video-wall controller to ensure interconnectivity between the City’s Emergency Operations Center (EOC), the City’s Mobile EOC, and state and federal agencies; and

 

WHEREAS, the State 2004 Appropriations Act, P.L. 2004, c. 71, and as described by the Division of Local Government Services in Local Finance Notices 2004-21 and further reiterated as option #4 in Local Finance Notice 2009-20, allows local units to purchase goods from certain federal government contracts without the requirement for public bidding pursuant to the Local Public Contracts Law, and through this resolution and properly executed contracts, the City of Newark plans to use such contracts to maintain the video-wall controller to ensure interconnectivity between the City’s EOC, the City’s Mobile EOC, and state and federal agencies; and

 

WHEREAS, the Coordinator of the Office of Emergency Management concludes that bidding is not practicable in order to meet acquisition timing; and

 

WHEREAS, the desired items are not available through a State contract or other in-state procurement process; and

 

WHEREAS, N.J.S.A. 52:34-10.6 authorizes the City to purchase equipment paid for or reimbursed by federal funds awarded by the United States Department of Homeland Security without public bidding if the contractor either: (1) is a holder of a current State contract for the equipment; or (2) is participating in a federal procurement program established by a federal department or agency; or (3) has been approved by the State Treasurer in consultation with the New Jersey Domestic Security Preparedness Task Force; and

 

WHEREAS, WEY Technology, Inc., was awarded Government Services Administration Contract #GS-35F-130DA for “General Purpose Commercial Information Technology Equipment, Software and Services;” and

 

WHEREAS, WEY Technology, Inc., has presented a proposal to the Office of Emergency Management, whereby WEY Technology, Inc. will maintain the video-wall controller to ensure interconnectivity between the City’s EOC, the City’s Mobile EOC, and state and federal agencies; and

 

WHEREAS, the total contract amount not to exceed Sixty-Five Thousand Eight Hundred and Twenty-Nine Dollars and Forty Cents ($65,829.40) covers the SLA from April 1, 2022 through March 31, 2023; and

 

WHEREAS, WEY Technology, Inc., has represented that it is qualified by its experience and reputation for reliability and longevity to provide maintenance of the City’s EOC video-wall controller in a manner that is consistent with the terms and conditions set forth in the SLA; and

 

WHEREAS, the Office of Emergency Management desires to enter into a SLA with WEY Technology, Inc., to maintain the City EOC’s video-wall controller at a cost not to exceed Sixty-Five Thousand Eight Hundred and Twenty-Nine Dollars and Forty Cents ($65,829.40).

 

NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:

 

1.                     The Mayor of the City of Newark and/or his designees, the Director of Public Safety and the Coordinator of the Office of Emergency Management, are authorized to enter into a Systems Maintenance and Service Level Agreement (SLA) with WEY Technology, Inc., 955 L’Enfant Plaza SW, Suite 1000, Washington DC 20024 to maintain the video-wall controller to ensure interconnectivity between the City’s Emergency Operations Center (EOC), the City’s Mobile EOC, and state and federal, at a contract amount not to Sixty-Five Thousand Eight Hundred and Twenty-Nine Dollars and Forty Cents ($65,829.40) for the period of April 1, 2022 through March 31, 2023

 

2.                     The contract is ratified from April 1, 2022 to the date of adoption of this Resolution.

 

3.                     The Project is fully funded through New Jersey Office of Homeland Security and Preparedness, FFY21 Urban Areas Security Initiative (UASI-Local Share) Grant Program.  Attached is the Certification of Funds issued by the Director of the Department of Finance, which states that there are available sufficient legally appropriated funds in the amount of Sixty-Five Thousand Eight Hundred and Twenty-Nine Dollars and Forty Cents ($65,829.40) from: Business Unit NW051, Department G21, Division/Project P21C0, Activity A, Account # 71280 and Budget Reference B2021, for the purposes set forth herein above.

 

4.                     There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.

 

5.                     There shall be no amendment of this contract without the approval of the Municipal Council by Resolution.

 

6.                     The Coordinator of the Office of Emergency Management shall file a duly executed copy of the contract in the Office of the City Clerk.

 

 

STATEMENT

 

This Resolution ratifies and authorizes the Mayor of the City of Newark and/or his designees, the Director of the Department of Public Safety and the Coordinator of the Office of Emergency Management (OEM), to enter into a Systems Maintenance and Service Level Agreement (SLA) with  WEY Technology, Inc., 955 L’Enfant Plaza SW, Suite 1000, Washington DC 20024 to maintain the video-wall controller to ensure interconnectivity between the City’s Emergency Operations Center (EOC), the City’s Mobile EOC, and state and federal, at a contract amount not to exceed $65,829.40 for the period of April 1, 2022 through March 31, 2023.