Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Maintenance and Repair: Overhead Doors, Installation and Accessories
Entity Name(s)/Address(es): Capozzi Overhead Doors, Inc., 129 Brighton Avenue, East Orange, New Jersey 07017
Contract Amount: Not to exceed $430,000.00
Funding Source: 2022 Budget/Department of Public Works, Division of Public Buildings/NW011-060-0604-71760- B2022/Department of Water and Sewer Utilities/NW037-750-7502-72220- B2022
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months with the start date commencing when contract is fully executed
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This contract will provide maintenance and repair of overhead doors, including installation and accessories for the City’s Department of Public Works, Division of Public Buildings and the Department of Water and Sewer Utilities.
Advertisement: June 23, 2022
Bid Downloaded: Six (6)
Bid Received: One (1)
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WHEREAS, on June 23, 2022, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Maintenance and Repair of Overhead Doors, including Installation and Accessories to the City of Newark, for the Department of Public Works, Division of Public Buildings and the Department of Water and Sewer Utilities, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s new electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, on July 7, 2021, the Division of Central Purchasing received one (1) bid in response to this advertisement; and
WHEREAS, the Director of Water and Sewer Utilities recommended that a single award be made to Capozzi Overhead Doors Inc., 129 Brighton Ave., East Orange, New Jersey 07017, the only responsive and responsible bidder; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation from the Director of Water and Sewer Utilities that a single award be made to: Capozzi Overhead Doors Inc. 129 Brighton Ave., East Orange, New Jersey 07017; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, and the Business Administrator are hereby authorized to enter into and execute a contract with: Capozzi Overhead Doors Inc., 129 Brighton Ave., East Orange, New Jersey 07017; to provide Maintenance and Repair of Overhead Doors, including Installation and Accessories for the City of Newark, Department of Public Works, Division of Public Buildings and Department of Water and Sewer Utilities, whose bid was received on the advertised due date and determined to be the only responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendments or changes to this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2022 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: NW011-060-0604-71760- B2022, Department of Public Works / Public Buildings and NW037-750-7502-72220- B2022, Department of Water and Sewer Utilities. This contract shall not exceed Four Hundred Thirty Thousand Dollars and Zero Cents ($430,000.00) for one (1) vendor for twenty-four (24) consecutive months with the start date commencing when contract is fully executed.
5. The Purchasing Agent, QPA, shall file a copy of the resolution and a duly executed copy of this contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designee, and the Business Administrator to enter into and execute a contract with Capozzi Overhead Doors Inc., 129 Brighton Ave., East Orange, New Jersey 07017, to provide Maintenance and Repair of Overhead Doors, including Installation and Accessories to the City of Newark, at a cost not to exceed Four Hundred Thirty Thousand Dollars and Zero Cents ($430,000.00) for a period not to exceed twenty-four (24) consecutive months.