Title
Dept. / Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Maintenance and Repair: Sewer Netting
Entity Name(s) /Address(es): StormTrap, LLC, 1287 Windham Parkway, Romeoville, Illinois 60446
Contract Amount: Not to exceed $180,000.00
Funding Source: 2022 Budget/Department of Water and Sewer Utilities/NW038-800-8003-71770-B2022
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months commencing upon fully executed contract
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This contract will provide the City’s Department of Water and Sewer Utilities with Maintenance and Repair: Sewer Netting.
Advertisement: May 25, 2022
Bid Solicited: Eleven (11)
Bid Received: One (1)
body
WHEREAS, on May 25, 2022, the City of Newark through its Qualified Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Maintenance and Repair: Sewer Netting for the Department of Water and Sewer Utilities as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, on June 9, 2022, the Division of Central Purchasing received one (1) bid in response to this advertisement; and
WHEREAS, the Director of the Department of Water and Sewer Utilities recommended that a single award be made to: StormTrap, LLC, 1287 Windham Parkway, Romeoville, Illinois 60446 the responsive and responsible bidder; and
WHEREAS, the Qualified Purchasing Agent (QPA) concurs with the recommendation from the Director of the Department of Water and Sewer Utilities that a single award be made to: StormTrap, LLC, 1287 Windham Parkway, Romeoville, Illinois 60446; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, and the Business Administrator and/or the Qualified Purchasing Agent, QPA, are hereby authorized to enter into and execute a contract with StormTrap, LLC, 1287 Windham Parkway, Romeoville, Illinois 60446 to provide Maintenance and Repair: Sewer Netting for the City’s Department of Water and Sewer Utilities, whose bid was received on the advertised due date and determined to be the only responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for twenty-four (24) consecutive months commencing upon contract execution, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by Resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2022 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Department of Water and Sewer Utilities NW038-800-8003-71770-B2022. This contract shall not exceed One Hundred Eighty Thousand Dollars and Zero Cents ($180,000.00) for one (1) vendor for twenty-four (24) consecutive months to commence upon a fully executed contract.
5. The Qualified Purchasing Agent, QPA, shall file a duly executed copy of this contract in the Office of the City Clerk.
6. If required by State Law, the Acting City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, and the Business Administrator and or the Qualified Purchasing Agent, QPA to enter into and execute a contract with StormTrap, LLC, 1287 Windham Parkway, Romeoville, Illinios 60446, to provide Maintenance and Repair: Sewer Netting to the City of Newark, at an amount not to exceed $180,000.00 for twenty-four (24) consecutive months commencing upon a fully executed contract.