Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Work Gloves
Entity Name(s)/Address(s):
1) A&M Industrial, 37 West Cherry Street, Rahway, New Jersey 07065;
2) Maxon Supplies, LLC, 510 North Belleview Avenue, Suite 102, Cinnaminson, New Jersey 08077;
3) Wesbay Resources, 1 North Harrison Street, 3rd Floor, East Orange, New Jersey 07017; and
4) Plastic Express, Inc., 667 Lehigh Avenue, Union, New Jersey 07083
Contract Amount: Not to exceed $343,000.00
Funding Source: 2022 Budget/Department of Public Safety, Division of Police/NW011-011-190-1902-83810-B2022/Department of Public Safety, Division of Fire/NW-011-190-1903-8383-B2022/Department of Public Safety, OEM/NW-011-190-1904-83810-B2022/Department of Engineering, Director’s Office/NW-011-110-1101-83010-B2022/Department of Engineering, Division of Traffic and Signals/NW-011-110-1107-8383-B2022/Department of Water and Sewer Utilities/NW-037-750-7502-83830-B2022/Department of Public Works, Division of Motors/NW-011-060-0602-83860-B2022/Department of Public Works, Division of Public Buildings/NW-011-060-06050-83870-B2022/Department of Public Works, Divisions of Sanitation and Parks and Grounds/011-060-0602-83860/Department of Health and Community Wellness, Division of Medical Care Services/026-46540-B2022/Department of Health and Community Wellness, Office of Education and Community Engagement/NW-051-021-H21Q0-83240-B2022
Contract Period: To be established for a period not to exceed (24) consecutive months commencing upon a fully executed contract
Contract Basis: (X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide Work Gloves to the City of Newark.
Advertisement: August 3, 2022
Bid Downloaded: Twenty-Three (23)
Bid Received: Four (4)
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WHEREAS, on August 3, 2022, the City of Newark through its Qualified Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Work Gloves for the Department of Public Safety/Police, Fire, OEM, Department of Engineering/Director’s Office, Traffic and Signals, Department of Water and Sewer Utilities, Department of Public Works/Motors, Public Buildings, Sanitation/Parks and Grounds and the Department of Health and Community Wellness/Medical Care Services and the Office of Education and Community Engagement, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, on August 18, 2022, the Division of Central Purchasing received four (4) bids in response to this advertisement; and
WHEREAS, the Directors of Department of Public Safety/Police, Fire, OEM, Department of Engineering/Director’s Office, Traffic and Signals, Department of Water and Sewer Utilities, Department of Public Works/Motors, Public Buildings, Sanitation/Parks and Grounds and the Department of Health and Community Wellness/Medical Care Services and the Office of Education and Community Engagement recommended that a multiple award be made to: 1. A&M Industrial, 37 West Cherry Street, Rahway, New Jersey 07065, 2. Maxon Supplies, LLC, 510 North Belleview Avenue Suite 102, Cinnaminson, New Jersey 08077, 3. Wesbay Resources, 1 North Harrison Street 3rd Floor, East Orange, New Jersey 07017 and 4. Plastic Express, Inc., 667 Lehigh Avenue, Union, New Jersey 07083 the responsive and responsible bidders per line item commodity per year; and
WHEREAS, the Qualified Purchasing Agent concurs with the recommendation that a multiple award be made to: 1. A&M Industrial, 37 West Cherry Street, Rahway, New Jersey 07065, 2. Maxon Supplies, LLC, 510 North Belleview Avenue Suite 102, Cinnaminson, New Jersey 08077, 3. Wesbay Resources, 1 North Harrison Street 3rd Floor, East Orange, New Jersey 07017 and 4. Plastic Express, Inc., 667 Lehigh Avenue, Union, New Jersey 07083, the responsive and responsible bidders per line item commodity per year; and
WHEREAS, the contract shall be utilized by various City of Newark Departments inclusive but not limited to, Department of Health and Community Wellness; Administration; City Clerk; Municipal Courts; Water and Sewer Utilities; Department of Public Safety; Department of Public Works; Department of Engineering; Office of the Mayor; Department of Finance; Department of Recreation and Senior Services and the Department of Economic Housing Development; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees and the Business Administrator and/or the Qualified Purchasing Agent QPA, are hereby authorized to enter into and execute a contract with: 1. A&M Industrial, 37 West Cherry Street, Rahway, New Jersey 07065, 2. Maxon Supplies, LLC, 510 North Belleview Avenue Suite 102, Cinnaminson, New Jersey 08077, 3. Wesbay Resources, 1 North Harrison Street 3rd Floor, East Orange, New Jersey 07017 and 4. Plastic Express, Inc., 667 Lehigh Avenue, Union, New Jersey 07083; to provide Work Gloves to the City of Newark Department of Public Safety/Police, Fire, OEM, Department of Engineering/Director’s Office, Traffic and Signals, Department of Water and Sewer Utilities, Department of Public Works/Motors, Public Buildings, Sanitation/Parks and Grounds and the Department of Health and Community Wellness/Medical Care Services and the Office of Education and Community Engagement, whose bids were received on the advertised due date and determined to be the lowest, responsive and responsible bidders per line item commodity per year in accordance with the bid specifications. The term of the contract will be established for twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2022 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line Department of Public Safety/Police NW011-011-190-1902-83810- B2022, Fire NW-011-190-1903-8383-B2022, OEM NW-011-190-1904-83810-B2022, Department of Engineering/ Director’s Office NW-011-110-1101-83010-B2022 Traffic and Signals NW-011-110-1107-8383-B2022 Department of Water and Sewer Utilities NW-037-750-7502-83830-B2022, Department of Public Works/Motors NW-011-060-0602-83860-B2022, Public Buildings NW-011-060-06050-83870-B2022, Sanitation/Parks and Grounds 011-060-0602-83860 and the Department of Health and Community Wellness/Medical Care Services 026-46540-B2022, Office of Education and Community Engagement NW-051-021-H21Q0-83240-B2022. Other departments/offices and applicable funding sources will be presented with the certification of funds signed by the Chief Financial Officer on an as needed basis. This contract shall not exceed Three Hundred and Forty Three Thousand Dollars and Zero Cents ($343,000.00) for four (4) vendors for twenty-four (24) consecutive months with the start date commencing upon a fully executed contract.
5. The Qualified Purchasing Agent, QPA, shall file a copy of the resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designees and the Business Administrator and/or the Qualified Purchasing Agent, QPA, to enter into and execute a contract with: 1. A&M Industrial, 37 West Cherry Street, Rahway, New Jersey 07065, 2. Maxon Supplies, LLC, 510 North Belleview Avenue Suite 102, Cinnaminson, New Jersey 08077, 3. Wesbay Resources, 1 North Harrison Street 3rd Floor, East Orange, New Jersey 07017 and 4. Plastic Express, Inc., 667 Lehigh Avenue, Union, New Jersey 07083 to provide work gloves to the City of Newark, at an amount not to exceed Three Hundred and Forty Three Thousand Dollars and Zero Cents ($343,000.00)) for a period to be established and not to exceed twenty-four (24) consecutive months for four (4) vendors with the start date commencing upon contract is fully execution.