Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Maintenance and Repair: Collision Body Work, Light-Duty Vehicles and Trucks up to one (1) ton capacity
Entity Name(s)/Address(s): Pulaski Auto Body, 189 Delancy Street, Newark, New Jersey 07105
Contract Amount: Not to exceed $3,120,000.00
Funding Source: 2022 Budget/Department of Public Works, Division of Motors/NW011-060-0602-71860-B2022/Department of Water and Sewer Utilities/NW037-750-7502-71860-B2022
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months to commence after fully executed contract
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide maintenance and repair services to light duty vehicles and trucks up to one (1) ton capacity for the City of Newark.
Advertisement Date: August 19, 2020
Bids Solicited: Ten (10)
Bids Received: Two (2)
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WHEREAS, on August 19, 2020, the City of Newark, through its Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Maintenance and Repair: Collision Body Work, Light-Duty Vehicles and Trucks Up To One (1) Ton Capacity for the Department Public Works, Division of Motors and the Department of Water and Sewer Utilities as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing distributed ten (10) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s website to provide broader access and download capability to potential bidders; and
WHEREAS, on September 3, 2020, the Division of Central Purchasing received two (2) bids in response to this advertisement; and
WHEREAS, the Manager of the Division of Motors and the Director of the Department of Water and Sewer Utilities, recommended that a single award be made to: Pulaski Auto Body, 189 Delancy Street, Newark, New Jersey 07105, the lowest, responsive and responsible bidder; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendations from the Manager of the Division of Motors and Director of the Department of Water and Sewer Utilities, that a single award be made to Pulaski Auto Body, 189 Delancy Street, Newark, New Jersey 07105, the lowest, responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding prices bid for consideration until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Business Administrator and/or the Purchasing Agent, QPA are hereby authorized to enter into and execute a contract with Pulaski Auto Body, 189 Delancy Street, Newark, New Jersey 07105, the lowest, responsive and responsible bidder to provide Maintenance and Repair: Collision Body Work, Light-Duty Vehicles and Trucks Up To One (1) Ton Capacity for the City of Newark, the Department Public Works, Division of Motors and the Department of Water and Sewer Utilities, whose bid was received on the advertised due date and determined to be the lowest, responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months to commence after fully executed contract, pursuant to N.J.S.A. 40A:11-15, at a cost not to exceed Three Million One Hundred Twenty Thousand Dollars and Zero Cents ($3,120,000.00).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2022 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Lines of the Department of Public Works, Division of Motors, NW011-060-0602-71860-B2022; and the Department of Water and Sewer Utilities, NW037-750-7502-71860-B2022. This contract shall not exceed Three Million One Hundred Twenty Thousand Dollars and Zero Cents ($3,120,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months to commence after fully executed contract for one (1) vendor.
5. The Purchasing Agent, QPA, shall file a copy of this Resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the Acting City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, and the Business Administrator, and/or the Purchasing Agent to enter into and execute a contract with Pulaski Auto Body, 189 Delancy Street, Newark, New Jersey 07105 to provide Maintenance and Repair: Collision Body Work, Light-Duty Vehicles and Trucks Up To One (1) Ton Capacity to the City’s Department Public Works, Division of Motors and the Department of Water and Sewer Utilities, at a cost not to exceed $3,120,000.00 for a period to be established and not to exceed twenty-four (24) consecutive months to commence upon a fully executed contract.