Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #T0148 Catch Basin Castings, Inlets and Manholes
Purpose: To purchase supplies and equipment for the Department of Water and Sewer Utilities.
Entity Name(s)/Address(s): Campbell Foundry, 800 Bergen Street, Harrison, New Jersey 07029
Contract Amount: Not to exceed $100,000.00
Funding Source: 2022 Budget/Department of Water and Sewer Utilities/NW037-800-8003-83740-B2022
Contract Period: Upon approval by the Municipal Council, inclusive of any extensions by the State, commencing upon adoption of this Resolution
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This contract will provide Catch Basin Castings, Inlets and Manholes for the Department of Water and Sewer Utilities.
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WHEREAS, the City of Newark, through its Qualified Purchasing Agent, (the “City”) wishes to utilize State Contract #T0148 Catch Basin Castings, Inlets and Manholes for the Department of Water and Sewer Utilities, from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.S.A. 5:34-7.29; and
WHEREAS, the purchase of goods and services by local contracting units are authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1-7 all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Orders issued reflects the correct item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State Contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State Contracts, including Purchase Orders, delivery compliance and payments; and
WHEREAS, the City wishes to utilize State Contract #T0148 Catch Basin Castings, Inlets and Manholes awarded to Campbell Foundry, 800 Bergen Street, Harrison, New Jersey 07029, under Contract #19-FLEET-00979 for the purchase of supplies and equipment upon approval of this Resolution by the Municipal Council through September 30, 2023, inclusive of extensions by the State; and
WHEREAS, the Qualified Purchasing Agent recommends the utilization of State Contract #T0148 Catch Basin Castings, Inlets and Manholes awarded to Campbell Foundry, 800 Bergen Street, Harrison, New Jersey 07029, under Contract #19-FLEET-00979 to purchase supplies and equipment according to specifications required by the City’s Department of Water and Sewer Utilities; and
WHEREAS, usage of the contract will provide Catch Basin Castings, Inlets and Manholes at an amount not to exceed One Hundred Thousand Dollars and Zero Cents ($100,000.00).
NOW, THEREFORE, BE IT RESLOVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40:11-1 et seq. and N.J.A.C. 5:34-7 .29, the Purchasing Agent is authorized to utilize State Contract # T0148 Supplies and Equipment, Catch Basin Castings, Inlets and Manholes which includes Contract # 19-FLEET-00979, awarded to Campbell Foundry, 800 Bergen Street, Harrison, New Jersey 07029, to purchase Supplies and Equipment, for the Department of Water and Sewer Utilities for the period commencing upon approval of this Resolution by the Municipal Council through September 30, 2023, inclusive of extensions by the State.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the State Contract documentations and agreements.
3. There shall be no amendments of this Resolution without the approval of the Municipal Council.
4. There shall be no advance payment of this State Contract in accordance with N.J.S.A. 40A5-16.
5. This is an open-ended contract to be used as needed during the term of the contract. Thus for any and all expenditures against this contract, a Certification of the Availability of Sufficient Funds, as required by N.J.A.C. 5:30-5.5(d)(2), shall be executed before a contractual liability is incurred each time an order is placed, covering the amount of the order from the following account code line: Department of Water and Sewer Utilities, NW-037-800-8003-83740-B2022. This contract shall not exceed One Hundred Thousand Dollars and Zero Cents ($100,000.00).
6. This contract complies with Local Pay-to- Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a Fair and Open Procedure.
7. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
8. If required by State Law, the Acting City Clerk shall provide the appropriate Notice of Award of this contact to the State Comptroller, no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent to utilize State Contract #T0148 Catch Basin Castings, Inlets and Manholes awarded to Campbell Foundry, 800 Bergen Street, Harrison, New Jersey 07029, to purchase supplies and equipment for the Department of Water and Sewer Utilities, under Contract #19-FLEET-00979, for the period commencing upon adoption of this Resolution by the Municipal Council through September 30, 2023, inclusive of extensions by the State, at an amount not to exceed $100,000.00.