Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Water Meters and Parts, Cold.
Entity Name(s)/Address(s): Sensus USA, Inc., 450 North Gallatin Avenue, Uniontown, Pennsylvania 15401
Contract Amount: Not to exceed $300,000.00
Funding Source: 2022 Budget/Department of Water and Sewer Utilities/NW037-750-7502-83720-B2022
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months, commencing upon a fully executed contract
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide Water Meters and Parts, Cold for the Department of Water and Sewer Utilities.
Advertisement Date: June 1, 2022
Bids Downloaded: Sixteen (16)
Bids Received: One (1)
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WHEREAS, on June 1, 2022, the City of Newark through its Purchasing Agent, QPA (the “City”), advertised to solicit bids for contractors to provide Water Meters and Parts, Cold for the Department of Water and Sewer Utilities, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide broader access and download capability to potential bidders; and
WHEREAS, on June 16, 2022, the Division of Central Purchasing received one (1) bid in response to this advertisement; and
WHEREAS, the Director of the Department of Water and Sewer Utilities recommended that a single award be made to: Sensus USA, Inc., 450 North Gallatin Avenue, Uniontown, Pennsylvania 15401, the only responsive and responsible bidder; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation from the Director of Water and Sewer Utilities that a single award be made to: Sensus USA, Inc., 450 North Gallatin Avenue, Uniontown, Pennsylvania 15401, the only responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding prices bid for consideration until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the city of Newark and/or Business Administrator are hereby authorized to enter into and execute a contract with: Sensus USA, 450 Gallatin Avenue, Uniontown Pennsylvania 15401 to receive line items# 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 25, 26, 27, 28, 29, 30, 33, 34, 35, 36, 37, 38, 39, 47, 48, 49, 50, 51, 52, 53, 58, 59, 60, 61, 62, 63, 64, 65, 66, 67, 68, 69, 70, 71, 72, 73, 74, 81, 82, 83, 84, 85, 86, 87, 88, 89, 90, 91, 92, 100, 101, 102, 103, 104, 105, 106, 109, 110, 111, 112, 113, 114-115, 117, 118, 119, 120, 121, 122, 123, 124, 132, 133, 134, 135, 136,137, 142, 143, 144, 145, 146, 147, 148, 149, 150, 151, 152, 153, 154, 155, 156, 157, 158, 159, 160, 161, 162, 163, 164, 165, 166, 167, 168, 169, 170, 172, 173, 174, 175, 176, 177, 178, 179, 180, 181, 182, 183, 184, 185, 186, 187, 188, 189, 190, 191, 192, 193, 194, 195, 196, 197, 198, 199, 200, 201, 202, 203, 204, 205, 206, 207, 208, 209, 210, 211, 212, 213, 214, 215, 216, 217, 224, 225, 226, 227, 228, 229, 230, 255, 256, 257, 258, 259, 260, 261, 262, 263, 264, 265, 266 and 267 for year one (1) and year two (2), to provide Water Meters and Parts, Cold for the City of Newark, whose bid was received on the advertised due date and determined to be the sole, responsive and responsible bidder per line item commodity per year. The term of the contract will be established for twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15, start date to commence upon fully executed contract. No bids were received for line items# 18, 19, 20, 21, 22, 23, 24, 31, 32, 40, 41, 42, 43, 44, 45, 46, 54, 55, 56, 57, 75, 76, 77, 78, 79, 80, 93, 94, 95, 96, 97, 98, 99, 107, 108, 116, 120, 121, 125, 126, 127, 128, 129, 130, 131, 138, 139, 140,141, 171, 204, 218, 219, 220, 221, 222, 223, 231, 232, 233, 234, 235, 236, 237, 238, 239, 240, 241, 242, 243, 244, 245, 246, 247, 248, 249, 250, 251, 252, 253, 254, 258 and 259 for year one (1) and year two (2).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2023 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a Certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Department of Water and Sewer Utilities, NW037-750-7502-83720-2022. This contract shall not exceed Three Hundred Thousand Dollars and Zero Cents ($300,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months to commence upon a fully executed contract.
5. The Purchasing Agent, QPA, shall file a copy of this Resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the Acting City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Business Administrator and/or the Purchasing Agent, QPA, to enter into and execute a contract with Sensus USA, Inc., 450 North Gallatin Avenue, Uniontown, Pennsylvania 15401 to provide Water Meters and Parts, Cold to the City of Newark at an amount not to exceed $300,000.00, for a period to be established and not to exceed twenty-four (24) consecutive months to commence upon a fully executed contract.