Title
Dept/ Agency: Administration/ Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To purchase one (1) 2023 or newer Chevrolet Express RWD Cargo Van.
Entity Name: Mall Chevrolet
Entity Address: 75 Haddonfield Road, Cherry Hill, New Jersey 08002
Contract Amount: Not to exceed $36,992.25
Funding Source: 2021 and 2022 Budgets/Office of the City Clerk/011-020-0201-94330-B2022 and 011-026-0261-94330-B2021
Contract Period: Upon approval by the Municipal Council
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) N/A
Additional Information:
This contract will provide one (1) 2023 or newer Chevrolet Express RWD Cargo Van for the Office of the City Clerk.
body
WHEREAS, on May 6, 2020, the Municipal Council adopted Resolution 7R1-f authorizing the Membership in the Educational Services Commission of New Jersey - ESCNJ 1660 Stelton Road, Piscataway, New Jersey 08854, a New Jersey State Approved Co-op #65MCESCCPS; and
WHEREAS, the Educational Services Commission of New Jersey (ESCNJ), a locally recognized and accepted cooperative purchasing organization, maintains Local Cooperative Agreement Contracts, which are competitively awarded through which members can make purchases; and
WHEREAS, the ESCNJ system was developed for the purpose of utilizing a competitive bidding process to make the procurement process more efficient and provide cost savings to its members; and
WHEREAS, the ESCNJ has offered the City of Newark (the “City”) the opportunity to participate in their Cooperative Purchasing System and the membership is active and continuous; and
WHEREAS, the City, through its Qualified Purchasing Agent, wishes to utilize the New Jersey State Approved Co-op #65MCESCCPS - ESCNJ to purchase one (1) 2023 Chevrolet Express RWD Cargo Van to be used by the Office of City Clerk, from an authorized Vendor under ESCNJ Co-op; and
WHEREAS, the City wishes to utilize New Jersey State Approved Co-op #65MCESCCPS - ESCNJ authorized vendor, Mall Chevrolet Inc., 75 Haddonfield Road, Cherry Hill, New Jersey 08002, to purchase one (1) 2023 Chevrolet Express RWD Cargo Van to be used by the Office of City Clerk upon approval of this Resolution by the Municipal Council; and
WHEREAS, usage of this contract will provide one (1) 2023 Chevrolet Express RWD Cargo Van to be used by the Office of City Clerk at an amount not to exceed Thirty-Six Thousand Nine Hundred Ninety-Two Dollars and Twenty-Five Cents ($36,992.25).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. All purchases, purchase orders and other related documentation shall be in accordance with the relevant ESCNJ Co-op Contract, including Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the New Jersey State Approved Co-op #65MCESCCPS Contract documentations and agreements.
2. There shall be no amendments of this Resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this ESCNJ Co-op Contract in accordance with N.J.S.A. 40A:5-16.
4. Attached is a Certification of Funds for the purchase of one (1) 2023 Chevrolet Express RWD Cargo Van to be used by the Office of City Clerk are encumbered from Funding Sources 011-020-0201-94330-B2022 and 011-026-0261-94330-B2021. This contract shall not exceed Thirty-Six Thousand Nine Hundred Ninety-Two Dollars and Twenty-Five Cents ($36,992.25).
5. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a Fair and Open Procedure.
6. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
7. If required by state law, the Acting City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller, no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, the Qualified Purchasing Agent and/or the Business Administrator, to purchase one (1) 2023 Chevrolet Express Cargo Van through ESCNJ Co-op authorized vendor Mall Chevrolet Inc., 75 Haddonfield Road, Cherry Hill, New Jersey 08002 to be used by the Office of City Clerk, for the period commencing upon Municipal Council approval, at an amount not to exceed $36,992.25.