Title
Dept/ Agency: Administration/ Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To provide Collaborative Response Graphics - BC-BID 21-57.
Entity Name: Critical Response Group, Inc.
Entity Address: P.O. Box 831, Island Heights, New Jersey 08732
Contract Amount: Not to exceed $40,000.00
Funding Source: 2020 and 2021 Budgets/Department of Public Safety 051-G20-P20G-71280-B2020 (UASI FY20)/051-G21-P21C-71280-B2021 (UASI FY21)
Contract Period: Upon approval of the Municipal Council through November 3, 2023, inclusive of extensions by New Jersey Purchasing Alliance #CK04
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) N/A
Additional Information:
This is a Cooperative Purchasing Agreement to provide collaborative response graphics/aerial ortho-imagery (Drone) Flight for the Department of Public Safety.
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WHEREAS, on December 15, 2021, the Municipal Council adopted Resolution 7R1-d authorizing the Membership in the New Jersey Purchasing Alliance #CK04 One Bergen County Plaza, 3rd Floor, Hackensack New Jersey 07101, a New Jersey State Approved Cooperative Purchasing Agreement; and
WHEREAS, the New Jersey Purchasing Alliance #CK04, a locally recognized and accepted cooperative purchasing organization, maintains Local Cooperative Agreement Contracts, which are competitively awarded through which members can make purchases; and
WHEREAS, the New Jersey Purchasing Alliance #CK04 system was developed for the purpose of utilizing a competitive bidding process to make the procurement process more efficient and provide cost savings to its members; and
WHEREAS, the New Jersey Purchasing Alliance #CK04 has offered the City of Newark (the “City”) the opportunity to participate in their Cooperative Purchasing System and the membership is active and continuous; and
WHEREAS, the City, through its Qualified Purchasing Agent, wishes to utilize the New Jersey State Approved Co-op #CK04 to provide Collaborative Response Graphics, from an authorized vendor under contract BC-BID 21-57; and
WHEREAS, the City wishes to utilize New Jersey State Approved #CK04 - New Jersey Purchasing Alliance to purchase from authorized vendor, Critical Response Group, Inc., P.O. Box 831, Island Heights, New Jersey 08732, to provide Collaborative Response Graphics, for the Department of Public Safety, upon approval of this Resolution by the Municipal Council through November 3, 2023, inclusive of extensions by New Jersey Purchasing Alliance #CK04; and
WHEREAS, usage of this contract will provide collaborative response graphics/aerial ortho -imagery (Drone) Flight for the Department of Public Safety, at a cost not to exceed Twenty Thousand Dollars and Zero Cents ($20,000.00), for year 1, with an option to extend for one (1) additional year, at a total amount not to exceed Forty Thousand Dollars and Zero Cents ($40,000.00), for both years, subject to extensions provided by New Jersey Purchasing Alliance #CK04; and
WHEREAS, the Qualified Purchasing Agent, recommends the utilization of this New Jersey Purchasing Alliance #CK04 contract award on the grounds that they provide Collaborative Response Graphics according to specifications required by the City of Newark Department of Public Safety.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant New Jersey Purchasing Alliance Co-op #CK04 Contract, including Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the New Jersey State Approved Co-op #CK04 Contract documentations and agreements.
2. There shall be no amendments of this Resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this New Jersey Purchasing Alliance Co-op #CK04 contract in accordance with N.J.S.A. 40A:5-16.
4. Attached hereto is a purchase order in the amount of Twenty Thousand Dollars and Zero Cents ($20,000.00) for Year 1, for the Collaborative Response Graphics to be used by the Department of Public Safety are encumbered from funding sources 051-G20-P20G-71280-B2020 (UASI FY20) and051-G21-P21C-71280-B2021 (UASI FY21). This contract shall not exceed Forty Thousand Dollars and Zero Cents ($40,000.00) for both years.
5. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a Fair and Open Procedure.
6. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
7. If required by state law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, the Business Administrator, and/or the Qualified Purchasing Agent, to purchase aerial ortho-imagery (Drone) Flight collaborative response graphics, through the local cooperative, the New Jersey Purchasing Alliance #CK04, from authorized vendor, Critical Response Group, Inc., P.O. Box 831, Island Heights, New Jersey 08732, to be used by the Department of Public Safety, for the period commencing upon approval of Municipal Council through November 3, 2023, inclusive of any extensions, at a cost not to exceed Twenty Thousand Dollars and Zero Cents ($20,000.00), for year 1, with an option to extend for one (1) additional year, at a total; amount not to exceed Forty Thousand Dollars and Zero Cents ($40,000.00), for both years, subject to extensions provided by New Jersey Purchasing Alliance #CK04.