Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #T2581 Auctioneering Services: Internet Auctions to Sell Surplus Property (#19-GNSV1-00696)
Purpose: To dispose of obsolete equipment city-wide by the Office of Information Technology.
Entity Name(s)/Address(s): Municibid, 395 Circle of Progress Drive, Suite D, Pottstown, Pennsylvania 19464
Contract Amount: Vendor will be paid a commission percentage from the proceeds of the auction sales, pursuant to the State Contract
Funding Source: 011-030-0306-71280/71450/83030/94210
Contract Period: Upon approval of Municipal Council through April 30, 2023, inclusive of extensions by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
This contract will provide for the sale of surplus property no longer needed for public use on an online auction website on behalf of the City’s Office of Information Technology.
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WHEREAS, the City of Newark, through its Purchasing Agent, wishes to utilize State Contract T2581 Auctioneering Services: Internet Auctions to Sell Surplus Property to dispose of obsolete equipment citywide by the Office of Information Technology, from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by local contracting units are authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7 all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State Contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State Contracts, including Purchase Orders, delivery compliance and payments; and
WHEREAS, the Local Unit Technology Pilot Program and Study Act (hereinafter “P.L. 2001, c.30”) authorizes the sale of surplus personal property no longer needed for public use through the use of an online auction service; and
WHEREAS, the City wishes to utilize State Contract #T2581 Auctioneering Services: Internet Auctions to Sell Surplus Property, awarded to vendor, Municibid, 395 Circle of Progress Drive, Suite D, Pottstown, Pennsylvania 19464, Master Blanket Purchase Order # 19-GNSV1-00696, to be used by the Department of Administration, Office Information and Technology, to dispose of obsolete equipment citywide by the Office of Information Technology through an online auction, upon approval of this resolution by the Municipal Council through April 30, 2023, inclusive of extensions by the State; and
WHEREAS, the Purchasing Agent recommends the utilization of State Contract #T2581, Auctioneering Services: Internet Auctions to Sell Surplus Property, awarded to vendor, Municibid, 395 Circle of Progress Drive, Suite D, Pottstown, Pennsylvania 19464, Master Blanket Purchase Order # 19-GNSV1-00696, to be used by the Department of Administration, Office Information and Technology, to dispose of obsolete equipment citywide by the Office of Information Technology through an online auction according to specifications required by the Department of Administration and Office Information Technology; and
WHEREAS, usage of this contract will provide for the sale of surplus personal property (attached hereto as Inventory Sheet 1 and Inventory Sheet 2) through an online auction, with the proceeds from sales of the auction to be deposited into the City’s designated financial accounts; and .
WHEREAS, the vendor, Municibid, 395 Circle of Progress Drive, Suite D, Pottstown, Pennsylvania 19464 will be paid a commission percentage from the proceeds of auction sales, pursuant to State Contract #T2581, Auctioneering Services: Internet Auctions to Sell Surplus Property, Master Blanket Purchase Order # 19-GNSV1-00696, for the sale of obsolete equipment citywide
WHEREAS, the City and the vendor shall ensure compliance with P.L. 2001, c.30, including all provisions of N.J.S.A. 40A:11-36, and compliance with all state and local law.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq. and N.J.A.C. 5:34-7.29, the Purchasing Agent is authorized to utilize State Contract #T2581, Auctioneering Services: Internet Auctions to Sell Surplus Property, to be used by the Department of Administration, Office Information and Technology, awarded to vendor, Municibid, 395 Circle of Progress Dr., Suite D, Pottstown, Pennsylvania 19464, under Master Blanket Purchase Order # 19-GNSV1-00696 to dispose of obsolete equipment citywide, by the Office of Information Technology, through an online auction, for the period commencing upon approval of this resolution by the Municipal Council through April 30, 2023 inclusive of extensions by the State.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the State Contract documentations and agreements.
3. There shall be no amendments of this resolution without the approval of the Municipal Council.
4. The vendor shall be paid a commission percentage from the proceeds of auction sales, pursuant to State Contract #T2581, Auctioneering Services: Internet Auctions to Sell Surplus Property, Master Blanket Purchase Order # 19-GNSV1-00696, for the sale of obsolete equipment citywide.
5. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A:5-16.
6. The sales are being conducted pursuant to the Division of Local Government Services’ Local Finance Notice 2008-9. Funds from the sale, through an online action, of citywide obsolete equipment, attached hereto as Inventory Sheet 1 and Inventory Sheet 2, , by the Department of Administration, Office of Information Technology will be deposited on Funding Sources: 011-030-0306-71280; 011-030-0306-71450; 011-030-0306-83030; and 011-030-0306-94210.
7. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a fair and open procedure.
8. This contract shall comply with P.L. 2001, c.30, including all provisions of N.J.S.A. 40A:11-36, and all state and local laws.
9. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
10. If required by state law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Purchasing Agent, to utilize State Contract #T2581, Auctioneering Services: Internet Auctions to Sell Surplus Property, awarded to vendor, Municibid, 395 Circle of Progress Drive, Suite D, Pottstown, Pennsylvania 19464, Master Blanket Purchase Order #19-GNSV1-00696, to be used by the Department of Administration,Office Information and Technology,, to dispose of obsolete equipment citywide by the Office of Information Technology, through an online auction, upon approval of this resolution by the Municipal Council through April 30, 2023, inclusive of extensions by the State. The proceeds from the sale will be deposited into the City’s designated financial accounts. The vendor, Municibid, shall be paid from proceeds of the auction sales, pursuant to the State Contract, for the sale of obsolete equipment citywide. .