Title
Dept/ Agency: Administration/ Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To purchase seven (7) 2023 or Newer Chevrolet Silverado Regular Cab LWB Pick-up Trucks with Snow Plows.
Entity Address: Mall Chevrolet 75 Haddonfield Road, Cherry Hill, New Jersey 08002
Contract Amount: Not to exceed $342,409.95
Funding Source: 2020 and 2021 Budgets/Department of Public Works/NW051-G20-N20B0-94350-B2020 and NW051-G21-N21C0-94350-B2021/Department of Water and Sewer Utilities/NW038-800-8007-94340
Contract Period: Upon approval of the Municipal Council through September 14, 2023, inclusive of any contract extensions
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) N/A
Additional Information:
The Cooperative Purchasing Agreement will provide for the purchase of seven (7) 2023 or Newer Chevrolet Silverado Regular Cab LWB Pick-up Trucks, with Snow Plows from the Educational Services Commission of New Jersey.
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WHEREAS, on May 6, 2020 the City of Newark’s governing body adopted the Resolution 7R1-F authorizing the Membership in the Educational Services Commission of New Jersey (“ESCNJ”), 1660 Stelton Rd., Piscataway, New Jersey 08854, a New Jersey State Approved Co-op #65MCESCCPS; and
WHEREAS, the Educational Services Commission of New Jersey (“ESCNJ”), a locally recognized and accepted cooperative purchasing organization, maintains Local Cooperative Agreement Contracts, which are competitively awarded through which members can make purchases; and
WHEREAS, the ESCNJ system was developed for the purpose of utilizing a competitive bidding process to make the procurement process more efficient and provide cost savings to its members; and
WHEREAS, the ESCNJ system has offered the City of Newark the opportunity to participate in their Cooperative Purchasing System and the membership is active and continuous; and
WHEREAS, the City of Newark, through its Qualified Purchasing Agent, wishes to utilize the Educational Services Commission of New Jersey #65MCESCCPS contract #ESCNJ 20/21-09 to purchase seven 2023 or newer Chevrolet Silverado Regular Cab LWB Pickup Trucks with Snow Plows to be used by the Departments of Public Works and Water and Sewer Utilities, from the authorized Vendor Mall Chevrolet, 75 Haddonfield Road, Cherry Hill, New Jersey 08002 upon approval of this resolution by the Municipal Council through September 14, 2023, inclusive of any contract extensions granted by ESCNJ; and
WHEREAS, usage of this contract will provide the purchase of seven 2023 or newer Chevrolet Silverado Regular Cab LWB Pickup Trucks with Snow Plows to be used by the Departments of Public Works and Water and Sewer Utilities at a cost not to exceed Three Hundred and Forty Two Thousand Four Hundred and Nine Dollars and Ninety-Five Cents ($342,409.95); and
WHEREAS, the Qualified Purchasing Agent, recommends the utilization of this Educational Services Commission of New Jersey #65MCESCCPS contract award on the grounds that they provide cars, crossovers, pickup trucks, SUV's and vans according to specifications required by the City of Newark Departments of Public Works and Water and Sewer Utilities.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant ESCNJ Co-op Contract, including Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the Educational Services Commission of New Jersey #65MCESCCPS contract documentation and agreements.
2. There shall be no amendments of this resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this ESCNJ Co-op Contract in accordance with N.J.S.A. 40A:5-16.
4. This is an open-ended contract to be used as needed during the term of the contract. Thus for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(d) (2), shall be executed before a contractual liability is incurred each time an order is placed, covering the amount of the order from the following account code lines: Department of Public Works NW051-G20-N20B0-94350-B2020, NW051-G21-N21C0-94350-B2021, and the Department of Water and Sewer Utilities NW038-800-8007-94340. This contract shall not exceed Three Hundred and Forty Two Thousand Four Hundred and Nine Dollars and Ninety-Five Cents ($342,409.95).
5. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a fair and open procedure.
6. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
7. If required by State law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent, to purchase seven 2023 or newer Chevrolet Silverado Regular Cab LWB Pickup Trucks with Snow Plows, through ESCNJ authorized vendor, Mall Chevrolet, 75 Haddonfield Road, Cherry Hill, New Jersey 08002, to be used by the Departments of Public Works and Water and Sewer Utilities, for the period commencing upon approval of the Municipal Council through September 14, 2023, inclusive of any contract extensions, at a cost not to exceed Three Hundred and Forty Two Thousand Four Hundred and Nine Dollars and Ninety-Five Cents ($342,409.95).