Title
Dept/ Agency: Administration/ Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To purchase one (1) four-shower stall trailer, and one (1) four-stall restroom trailer for the Department of Public Safety, Office of Emergency Management through the Sourcewell Cooperative Pricing System.
Entity Name: Safeware, Inc.
Entity Address: 4403 Forbes Boulevard, Lanham, Maryland 20706-4328
Contract Amount: Not to exceed $197,000.00
Funding Source: 2020 Budget/051-G20-P20G-94550-B2020 (UASI FY20)
Contract Period: Upon Municipal Council approval through May 7, 2024, inclusive of any extensions granted by Sourcewell
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) N/A
Additional Information:
The Sourcewell Cooperative Contract #032620-SAF (Firefighting PPE, Apparel, and Accessories, with Related Cleaning and Maintenance Equipment) will provide one (1) four-shower stall trailer, and one (1) four-stall restroom trailer.
This equipment will be utilized by the Department of Public Safety, Office of Emergency Management to provide hazmat decontamination.
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WHEREAS, the Municipal Council authorized the joining of the Sourcewell Cooperative by Resolution 7R1-c(AS) adopted on April 20, 2022; and
WHEREAS, the City of Newark (the “City”) in furtherance of its goals to search for lower costs, greater efficiency and improved product quality, wishes to use Sourcewell Cooperative Contract #032620-SAF (Firefighting PPE, Apparel, and Accessories, with Related Cleaning and Maintenance Equipment); and
WHEREAS, Cooperative Purchasing is an inclusive term used to describe all purchasing systems where two (2) or more local contracting units join together for the provision or performance of goods or services as provided for by the Local Public Contracts Law, N.J.S.A. 40A:11-1et seq.; and
WHEREAS, the purchase of goods or services by two (2) or more contracting units increases proportionate saving in costs gained by an increased level of production; and
WHEREAS, the City, a sub-political body of the State of New Jersey, is permitted to join Cooperative Purchasing Programs, pursuant to N.J.S.A. 52:34-6.2(b)(3); and
WHEREAS, the Sourcewell Cooperative, a nationally recognized and accepted Cooperative Purchasing organization, maintains National Cooperative Agreement Contracts, which are competitively awarded through which members can make purchases; and
WHEREAS, the Sourcewell Cooperative system was developed for the purpose of utilizing a competitive bidding process to make the procurement process more efficient and provide cost savings to its members; and
WHEREAS, the Sourcewell Cooperative has offered the City the opportunity to use its Contract #032620-SAF (Firefighting PPE, Apparel, and Accessories, with Related Cleaning and Maintenance Equipment) to purchase one (1) four-shower stall trailer, and one (1) four-stall restroom trailer for the Department of Public Safety; and
WHEREAS, on January 5, 2023, the Division of Central Purchasing advertised the City’s intention to enter into an Agreement with Safeware, Inc., under Sourcewell’s Contract #032620-SAF for the purchase of one (1) four-shower stall trailer, and one (1) four-stall restroom trailer (attached hereto); and
WHEREAS, the Department of Public Safety desires to use membership in the Sourcewell Cooperative, to purchase one (1) four-shower stall trailer, and one (1) four-stall restroom trailer from Safeware, Inc., 4403 Forbes Boulevard, Lanham, Maryland 20706-4328, holder of Sourcewell authorized Contract #0320620-SAF (Firefighting PPE, Apparel, and Accessories, with Related Cleaning and Maintenance Equipment) in order to make the procurement process more efficient, to maximize buying power and to provide cost savings to the City overall.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent, QPA, are hereby authorized to use Sourcewell Cooperative Purchasing System’s contract #032620-SAF (Firefighting PPE, Apparel, and Accessories, with Related Cleaning and Maintenance Equipment) to purchase one (1) four-shower stall trailer, and one (1) four-stall restroom trailer from Safety, Inc., 4403 Forbes Boulevard, Lanham, Maryland 20706-4328 for the amount not to exceed One Hundred Ninety-Seven Thousand Dollars and Zero Cents ($197,000.00).
2. The funds for this purchase are encumbered on 051-G20-P20G-94550-B2020 (UASI FY20).
3. The Division of Central Purchase through the Qualified Purchasing Agent, QPA shall ensure that the goods and/or services procured through the system comply with applicable laws of the State of New Jersey, Local Public Contracts Law, N.J.S.A. 40A:11-1et seq. and all other provisions of the revised statutes of the State of New Jersey.
4. A duly executed copy of the Cooperative Purchasing Contract is attached hereto to be forthwith filed in the Office of the City Clerk by the Purchasing Agent, QPA.
5. If required by State law, the Acting City Clerk shall provide the appropriate notice of the authorization of this contract usage to the State Comptroller, no later than twenty (20) business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent, QPA, to purchase one (1) four-shower stall trailer, and one (1) four-stall restroom trailer from Safety, Inc., 4403 Forbes Boulevard, Lanham, Maryland 20706-4328, an authorized holder of Sourcewell Cooperative Contract #032620-SAF (Firefighting PPE, Apparel, and Accessories, with Related Cleaning and Maintenance Equipment) for the amount not to exceed $197,000.00, to be utilized by the Department of Public Safety, to allow the City of Newark to procure goods and services, which will maximize procurement dollars, improve product quality and increase efficiency.