Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Maintenance and Repair: Electrical Power, Maintenance, Installation and Repair.
Entity Name(s)/Address(s): Sonny Electric, Inc., 25 Boyd Street, Kearny, New Jersey, 07032
Contract Amount: Not to exceed $1,100,000.00
Funding Source: 2022 Budget/Department of Public Works, Division of Public Buildings/NW-011-060-0604-71730-B2022
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This contract will provide Maintenance and Repair: Electrical Power, Maintenance, Installation and Repair for the City of Newark.
Advertisement: November 9, 2022
Bid Downloaded: Ten (10)
Bid Received: Two (2)
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WHEREAS, on November 9, 2022, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Maintenance and Repair: Electrical Power, Maintenance, Installation and Repair to the Department of Public Works/Public Buildings, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, on December 1, 2022, the Division of Central Purchasing received two (2) bids in response to this advertisement; and
WHEREAS, the Manager of the Department of Public Works/Public Buildings recommended that a single award be made to Sonny Electric, Inc., 25 Boyd Street, Kearny, New Jersey, 07032, the lowest, responsive and responsible bidder; and
WHEREAS, the Purchasing Agent,QPA, concurs with the recommendations that a multiple award be made to Sonny Electric, Inc., 25 Boyd Street, Kearny, New Jersey, 07032, the lowest, responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, are hereby authorized to enter into and execute a contract with Sonny Electric, Inc., 25 Boyd Street, Kearny, New Jersey, 07032 to provide Maintenance and Repair: Electrical Power, Maintenance, Installation and Repair for the City of Newark Department of Public Works/Public Buildings whose bid was received on the advertised due date and determined to be lowest, responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2022 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line Department of Public Works, Division of Public Buildings NW-011-060-0604-71730-B2022. This contract shall not exceed One Million One Hundred Thousand Dollars and Zero Cents ($1,100,000.00) for one (1) vendor for the period to be established not to exceed twenty-four (24) consecutive months.
5. The Purchasing Agent, QPA, shall file a copy of the resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, to enter into and execute a contract with Sonny Electric, Inc., 25 Boyd Street, Kearny, New Jersey, 07032 to provide Maintenance and Repair: Electrical Power, Maintenance, Installation and Repair to the City of Newark, at an amount not to exceed One Million One Hundred Thousand Dollars and Zero Cents ($1,100,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months with the start date commencing upon contract being fully executed.