Title
Dept/ Agency: Administration/ Division of Central Purchasing
Action: (X) Ratifying (X) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To provide Maintenance and Support Services for Situational Awareness Equipment and Accessories (Co-op) BC-BID 22-18.
Entity Name: Packetalk
Entity Address: 163 Stuyvesant Avenue, Lyndhurst, New Jersey 07071
Contract Amount: Not to exceed $90,000.00
Funding Source: 2022 Budget/Department of Public Safety/011-190-1902-72220-B2022
Contract Period: January 1, 2022 through July 6, 2023, inclusive of extensions by the New Jersey Cooperative Purchasing Alliance #CK04
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) N/A
Additional Information:
This Cooperative Purchasing Agreement will provide annual maintenance and support services for the Mobile Surveillance Cameras System and ISmart Maintenance for the Department of Public Safety. The software maintenance includes a software component of the solution to exhibit behavior outside of optimal operating conditions, software malfunction, or if system becomes inoperable.
The maintenance and service for Packetalk are as follows:
1. Annual maintenance for PT-RD6000, 7 Surveillance trailers = $42,000.00
2. Annual maintenance for PT-ISFC, Packetalk Crime forecasting module = $17,400.00
3. Annual maintenance for PT-Ismart-1 and PT-ISFC-1, Packetalk Crime Analysis Dashboard = $42,600.00
Totaling $102,000.00 with a discount for bundling at $90,000.00.
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WHEREAS, on December 15, 2021, the Municipal Council adopted Resolution 7R1-d authorizing the Membership in the New Jersey Purchasing Alliance #CK04 One Bergen County Plaza, 3rd Floor, Hackensack New Jersey 07101 a New Jersey State Approved Co-op #CK04; and
WHEREAS, the New Jersey Purchasing Alliance #CK04, a locally recognized and accepted cooperative purchasing organization, maintains Local Cooperative Agreement Contracts, which are competitively awarded through which members can make purchases; and
WHEREAS, the New Jersey Purchasing Alliance #CK04 system was developed for the purpose of utilizing a competitive bidding process to make the procurement process more efficient and provide cost savings to its members; and
WHEREAS, the New Jersey Purchasing Alliance #CK04 has offered the City of Newark (the “City”) the opportunity to participate in their Cooperative Purchasing System and the membership is active and continuous; and
WHEREAS, the City, through its Qualified Purchasing Agent, wishes to utilize the New Jersey State Approved Co-op #CK04 to provide maintenance and support services for Mobile Surveillance Cameras System and ISmart Maintenance for the Department of Public Safety, from an authorized Vendor under CK04 Co-op; and
WHEREAS, the City wishes to utilize New Jersey State Approved Co-op #CK04 - New Jersey Purchasing Alliance authorized vendor Packetalk, 163 Stuyvesant Ave, Lyndhurst, New Jersey 07071, to provide annual maintenance and support services for Mobile Surveillance Cameras System and ISmart Maintenance from January 1, 2022 through July 6, 2023 inclusive of extensions by the New Jersey Cooperative Purchasing Alliance #CK04; and
WHEREAS, usage of the New Jersey Purchasing Alliance #CK04 contract Situational Awareness Equipment & Accessories BC-BID 22-18 will provide annual maintenance and support services for Mobile Surveillance Cameras System and ISmart Maintenance to be used by the Department of Public Safety at an amount not to exceed Ninety Thousand Dollars and Zero Cents ($90,000.00); and
WHEREAS, the Qualified Purchasing Agent, recommends the utilization of this New Jersey Purchasing Alliance #CK04 contract award on the grounds that they provide annual maintenance and support services for Mobile Surveillance Cameras System and ISmart Maintenance according to specifications required by the Department of Public Safety (attached thereto).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Qualified Purchasing Agent and/or the Acting Director of the Department of Public Safety are authorized to purchase - annual maintenance and support services for Mobile Surveillance Cameras System and ISmart Maintenance through New Jersey Purchasing Alliance Co-op #CK04 authorized vendor Packetalk, 163 Stuyvesant Ave, Lyndhurst, New Jersey 07071 to be used by the Department of Public Safety for the period commencing January 1, 2022 through July 6, 2023 at an amount not to exceed Ninety Thousand Dollars and Zero Cents ($90,000.00).
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant New Jersey Purchasing Alliance Co-op #CK04 Contract, including Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the New Jersey State Approved Co-op #CK04 Contract documentations and agreements.
3. There shall be no amendments of this Resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this New Jersey Purchasing Alliance Co-op #CK04 contract in accordance with N.J.S.A. 40A:5-16.
5. A certification of the availability of funds shall be executed each time a purchase order is placed and charged against this contract. Funds for the annual maintenance for the mobile surveillance cameras to be used by the Department of Public Safety are encumbered from funding sources 011-190-1902-72220-B2022. This contract shall not exceed Ninety Thousand Dollars and Zero Cents ($90,000.00).
6. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, Cooperative Purchasing and constitutes a Fair and Open Procedure.
7. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
8. If required by state law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Qualified Purchasing Agent, to purchase annual maintenance and support services for Mobile Surveillance Cameras System and ISmart Maintenance through New Jersey Purchasing Alliance Co-op #CK04 authorized vendor Packetalk, 163 Stuyvesant Ave, Lyndhurst, New Jersey 07071 to be used by the Department of Public Safety for the period January 1, 2022 through July 6, 2023 inclusive of extensions by the New Jersey Cooperative Purchasing Alliance #CK04 at an amount not to exceed Ninety Thousand Dollars and Zero Cents ($90,000.00.)