Title
Dept/ Agency: Administration/ Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To remove and replace the artificial turf sports field at the Ironbound Sports Complex B Field located at 46-132 Saint Francis Street.
Entity Name: FieldTurf USA, Inc.
Entity Address: 175 North Industrial Boulevard, Calhoun, Georgia 30701
Contract Amount: Not to exceed $778,984.00
Funding Source: Open Space Trust/026-32720-B2023
Contract Period: Upon Municipal Council approval until completion, or until February 28, 2024, inclusive of any extensions authorized by the City’s membership with Keystone Purchasing Network Cooperative
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) N/A
Additional Information:
The Cooperative Purchasing Contract #KPN-201801-01 Outdoor Athletic Surfaces through the City’s membership with the Keystone Purchasing Network Cooperative will provide for the removal and replacement of artificial turf sports field at the Ironbound Sports Complex B Field, located at 46-132 Saint Francis Street for the City’s Department of Recreation, Cultural Affairs and Senior Services.
The Purchase Order is the contract.
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WHEREAS, the Municipal Council authorized the membership in the Keystone Purchasing Network Cooperative (“KPN”) by Resolution 7R1-i(AS), adopted on April 24, 2018; and
WHEREAS, the City of Newark (the “City”) in furtherance of its goals to search for lower costs, greater efficiency, and improved product quality, wishes to enter into a contract for cooperative purchasing; and
WHEREAS, Cooperative Purchasing is an inclusive term used to describe all purchasing systems where two (2) or more local contracting units join together for the provision or performance of goods or services as provided for by the Local Public Contracts Law, N.J.S.A. 40A:11-1et seq.; and
WHEREAS, the purchase of goods or services by two (2) or more contracting units increases proportionate saving in costs gained by an increased level of production; and
WHEREAS, the City, a sub-political body of the State of New Jersey, is permitted to join Cooperative Purchasing Programs, pursuant to N.J.S.A. 52:34-6.2(b)(3); and
WHEREAS, KPN, a nationally recognized and accepted Cooperative Purchasing organization, maintains national cooperative agreement contracts, which are competitively awarded through which members can make purchases; and
WHEREAS, KPN was developed for the purpose of utilizing a competitive bidding process to make the procurement process more efficient and provide cost savings to its members; an
WHEREAS, the City’s membership in KPN has been confirmed active; and
WHEREAS, the Department of Recreation, Cultural Affairs, and Senior Services requests to utilize KNP Contract #KPN-201801-01 Outdoor Athletic Surfaces with authorized vendor FieldTurf, USA Inc., 175 North Industrial Boulevard, Calhoun, Georgia 30701 to remove and replace the artificial turf sports field at the Ironbound Sports Complex B Field, located at 46-132 Saint Francis Street, at an amount not to exceed Seven Hundred Seventy-Eight Thousand Nine Hundred Eighty-Four Dollars and Zero Cents ($778,984.00); and
WHEREAS, on February 8, 2023, the Division of Central Purchasing advertised the City’s intent to contract with Field Turf under KPN Contract #KPN-201801-01 for the removal and replacement of the artificial turf sports field at the Ironbound Sports Complex B Field Department of Recreation, Cultural Affairs, and Senior Services (attached hereto).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent, QPA are hereby authorized to utilize Keystone Purchasing Network Cooperative Contract #KPN-201801-01 Outdoor Athletic Surfaces with authorized vendor FieldTurf USA, Inc.,175 North Industrial Boulevard, Calhoun, Georgia 30701, to remove and replace the artificial turf sports field at the Ironbound Sports Complex B Field, located at 46-132 Saint Francis Street, for an amount not to exceed Seven Hundred Seventy-Eight Thousand Nine Hundred Eighty-Four Dollars and Zero Cents ($778,984.00).
2. There shall be no amendments of this Resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this Cooperative Contract in accordance with N.J.S.A. 40A:5-16.
4. Funds to purchase and install baseball netting are encumbered from Funding Source NW026-32720 2023b, the Certification of Funds are attached hereto. The Contract amount shall not exceed Seven Hundred Seventy-Eight Thousand Nine Hundred Eighty-Four Dollars and Zero Cents ($778,984.00).
5. The Division of Central Purchase through the Qualified Purchasing Agent, QPA, shall ensure that the goods and/or services procured through the system comply with applicable laws of the State of New Jersey, Local Public Contracts Law, N.J.S.A. 40A:11-1et seq. and all other provisions of the revised statutes of the State of New Jersey.
6. A duly executed copy of the Cooperative Purchasing Contract is attached hereto to be forthwith filed in the Office of the City Clerk.
7. If required by State Law, the Acting City Clerk shall provide the appropriate Notice of the authorization of this contract usage to the State Comptroller, no later than twenty (20) business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, the Business Administrator, and/or the Qualified Purchasing Agent, QPA, to utilize Keystone Purchasing Network Cooperative Contract #KPN-201801-01 (“KPN”), Outdoor Athletic Surfaces, with authorized vendor FieldTurf, USA, Inc.,175 North Industrial Boulevard, Calhoun, Georgia 30701, to remove and replace the artificial turf sports field at the Ironbound Sports Complex B Field, located at 46-132 Saint Francis Street, for an amount not to exceed $778,984.00, to be utilized by the Department of Recreation, Cultural Affairs, and Senior Services, for the period commencing upon approval of this Resolution by Municipal Council through completion or until February 28, 2024, inclusive of any extensions authorized by the City’s membership with KPN.