Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: (X) Ratifying (X) Authorizing (X) Amending
Type of Service: Use of State Contract(s) #G2004 Furniture: Office, Lounge, and Systems Statewide
Purpose: To purchase office furniture for WIC, Office of Health and Community Engagement and the co-affiliated medical clinic, Mary Eliza Mahoney Health Centers and authorize other City Departments to use this State Contract for the purchasing of office furniture.
Entity Name(s)/Address(s):
1) #81732 Via, Inc., 205 Vista Boulevard, Sparks, Nevada 89434
2) #81729 Safco Products Co., 9300 West Research Center Road, New Hope, Minnesota 55428;
3) #81722 Groupe Lacasse LLC, 99 St. Pierre St. PIE, Quebec John 1WO, Canada;
4) #81718 Jasper Seating Company, Inc., 225 Clay Street, Jasper, Indiana 47546; and
5) #81628 Kimball International Brands, Inc., 1600 Royal Street, Jasper, Indiana 47549
Contract Amount: Not to exceed $600,000.00
Funding Source: 2023 Budget
Contract Period: Upon approval of Municipal Council through October 30, 2023, inclusive of extensions by the State.
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide for usage of additional vendors on the State Contract #G-2004, Furniture, Office, Lounge and System.
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WHEREAS, on September 21, 2022 the Municipal Council adopted Resolution 7R1-m authorizing City Departments to purchase Furniture: Office and Lounge equipment from the following vendors #81721 National Office Furniture, Inc., 1600 Royal Street, Jasper, Indiana 47549; #81620 Herman Miller, Inc., 855 East Main Avenue, Zeeland, Michigan 49464; #81711 Exemplis, LLC, 6415 Katella Avenue, Cypress, California 90630; #81618 ERG International, 361 N. Bernoulli Circle, Oxnard, California 93030; and #81635 OFS Brands, Inc., 1204 East 6th Street, P.O. Box 100, Huntingburg, Indiana 47542, inclusive of all authorized dealers and distributors; and
WHEREAS, the City of Newark (the “City”) wishes to utilize the following additional state contract vendors: #81732 Via Inc., 205 Vista Boulevard, Sparks, Nevada 89434; #81729 Safco Products Co., 9300 West Research Center Road, New Hope, Minnesota 55428; #81722 Groupe Lacasse LLC, 99 St. Pierre Street PIE, Quebec John 1WO, Canada; #81718 Jasper Seating Company, Inc., 225 Clay Street, Jasper, Indiana 47546; and #81628 Kimball International Brands, Inc., 1600 Royal Street, Jasper, Indiana 47549, inclusive of all authorized dealers and distributors commencing adoption of this Resolution, by the Municipal Council through October 30, 2023, inclusive of extensions by the State; and
WHEREAS, the Purchasing Agent, QPA, recommends the utilization of these state contract awards on the grounds that they provide furniture, office, lounge and systems according to specifications required by City Departments, inclusive, but not limited to the Departments of Health and Community Wellness; Administration; Office of the City Clerk; Municipal Courts; Water and Sewer Utilities; Public Safety; Public Works; Engineering; Office of the Mayor; Department of Finance; Recreation, Cultural Affairs and Senior Services and Economic and Housing Development; and
WHEREAS, the Chief Financial Officer will certify the availability of funds before orders are placed.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Resolution 7R1-m adopted on September 21, 2022 is hereby amended to include the following approved New Jersey State Contract Vendors: (1) #81732 Via Inc., 205 Vista Boulevard, Sparks, Nevada 89434; (2) #81729 Safco Products Co., 9300 West Research Center Road, New Hope, Minnesota 55428; (3) #81722 Groupe Lacasse LLC, 99 St. Pierre Street PIE, Quebec John 1WO, Canada; (4) #81718 Jasper Seating Company, Inc., 225 Clay Street, Jasper, Indiana 47546; and (5) #81628 Kimball International Brands, Inc., 1600 Royal Street, Jasper, Indiana 47549, pursuant to all terms and conditions of the individual State contracts.
2. All purchases, purchase orders and other related documentation shall be in accordance with the relevant State contract, State of New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement/Three Party Agreement (if applicable) as contained in the State contract Documentations and Agreements.
3. There shall be no amendment of this Resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A:5-16. Funding is contingent upon appropriation, pursuant to N.J.A.C. 5:30-5.5(c).
5. Pursuant to N.J.A.C. 5:30-5.5(b), no contract amount shall be chargeable or certified until such time as the goods or services are ordered and acknowledged with a certified Purchase Order or a Certification of Availability of Funds is made by the Chief Finance Officer.
6. This contract complies with Local Pay to Play Law, N.J.S.A. 19:44A-20.5, as a State contract award and constitutes a Fair and Open Procedure.
7. The Qualified Purchasing Agent shall forthwith file a duly executed copy of the State’s Notice of Award in the Office of the City Clerk, if applicable. The Notice of Award is the contract.
8. If required by State Law, the Acting City Clerk shall provide the appropriate notice of the Municipal Council’s authorization to utilize these state contract awards to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the amendment of Resolution 7R1-m, adopted September 21, 2022, to purchase Furniture: Office and Lounge equipment from the New Jersey approved State Contract vendors for the period commencing upon approval of this Resolution by the Municipal Council through October 30, 2023, inclusive of any extensions granted by the State of New Jersey.