Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #M-4007 Master Blanket PO #22-TELE-09046
Purpose: To obtain IT Research and Advisory Services.
Entity Name(s)/Address(s): Gartner, Inc., 56 Top Gallant Road, Stamford, Connecticut 06902
Contract Amount: Not to exceed $350,000.00
Funding Source: 2023 Budget/Department of Administration, Office of Information Technology/NW011-030-0306-71280-B2023
Contract Period: Upon approval by the Municipal Council, through January 18, 2024, inclusive of any extensions by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This state contract will provide IT research and advisory services to the Department of Administration, Office of Information Technology.
body
WHEREAS, the City of Newark (the “City”), through its Qualified Purchasing Agent, QPA wishes to utilize State Contract #M-4007 Master Blanket PO #22-TELE-09046 to obtain IT Research and Advisory Services for the Office of Information Technology, from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.S.A. 5:34-7.29; and
WHEREAS, the purchase of goods and services by local contracting units are authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, in accordance with N.J.S.A. 40A11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1-7 all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Orders issued reflects the correct item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State Contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State Contracts, including Purchase Orders, delivery compliance and payments; and
WHEREAS, the City wishes to utilize State Contract #M-4007 Master Blanket PO #22-TELE-09046 awarded to Gartner, Inc. 56 Top Gallant Road, Stamford, Connecticut 06902, to obtain IT Research and Advisory Services upon approval of this Resolution by the Municipal Council through January 18, 2024, inclusive of extensions granted by the State, at a contract amount not to exceed Three Hundred Fifty Thousand Dollars and Zero Cents ($350,000.00); and
WHEREAS, the Qualified Purchasing Agent, QPA recommends the utilization of State Contract #M-4007 Master Blanket PO #22-TELE-09046 to obtain IT Research and Advisory Services by the Office of Information Technology.
NOW, THEREFORE, BE IT RESLOVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40:11-1 et seq. and N.J.A.C. 5:34-7 .29, the Qualified Purchasing Agent, QPA is authorized to utilize State Contract #M-4007 Master Blanket PO #22-TELE-09046 to obtain IT Research and Advisory Services, awarded to Gartner, Inc., 56 Top Gallant Road, Stamford, Connecticut 06902 for the Office of Information Technology, for the period commencing upon approval of this Resolution by the Municipal Council through January 18, 2024, inclusive of extensions by the State, at an amount not to exceed Three Hundred Fifty Thousand Dollars and Zero Cents ($350,000.00).
2. All purchases, purchase orders and other related documentation shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the State Contract documentations and agreements.
3. There shall be no amendments of this Resolution without the approval of the Municipal Council.
4. There shall be no advance payment of this State Contract in accordance with N.J.S.A. 40A5-16.
5. This contract is awarded as an Open-Ended Contract, pursuant to N.J.A.C. 5:30-5.5(d)(2). A Certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against the following Funding Sources: NW011-030-0306-71280-B2023. This contract shall not exceed Three Hundred Fifty Thousand Dollars and Zero Cents ($350,000.00).
6. This contract complies with Local Pay-to- Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a Fair and Open Procedure.
7. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
8. If required by State Law, the Acting City Clerk shall provide the appropriate Notice of Award of this contact to the State Comptroller, no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, the Qualified Purchasing Agent, QPA and/or the Business Administrator to utilize State Contract #M-4007 Master Blanket PO #22-TELE-09046 to obtain IT Research and Advisory Services, award to Gartner, Inc., 56 Top Gallant Road, Stamford, Connecticut 06902, for the Office of Information Technology for the period commencing upon adoption of this Resolution by the Municipal Council through January 18, 2024, inclusive of extensions by the State, at an amount not to exceed $350,000.00.