Title
Dept/ Agency: Water and Sewer Utilities
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: To provide supply and delivery of water purification chemicals for the City of Newark’s Pequannock Water Treatment Plant- Contract #12-WS2022 Re-Bid.
Entity Name and Address:
1) Carmeuse Lime and Stone, Inc., 11 Stanwix Street, 21st Floor, Pittsburgh, Pennsylvania 15222
2) Carus LLC, 315 Fifth Street, Peru, Illinois 61354
3) Chemtrade Chemicals US, LLC, 90 East Halsey Road, Suite 200, Parsippany, New Jersey 07054
4) Holland Company, Inc., 153 Howland Avenue, Adams, Massachusetts 01220-1199
5) Kuehne Chemicals Co., Inc., 87 North Hackensack Avenue, Kearny, New Jersey 07032
6) Polydyne, Inc., One Chemical Plant Road, Riceboro, Georgia 31323
7) Usalco, LLC, 2601 Cannery Avenue, Baltimore, Maryland 21226
Contract Amount: Not to exceed $2,400,000.00
Funding Source: 2023 Budget/Department of Water and Sewer Utilities/NW037-750-7502-83230-B2023
Contract Period: Two (2) years from the date of the written Notice to Proceed
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide for the supply and delivery of water purification chemicals for the City’s Pequannock Water Treatment Plant under the direction of the Department of Water and Sewer Utilities.
Bids Solicited: Eighteen (18)
Bids Received: Ten (10)
body
WHEREAS, on November 29, 2022 the City of Newark, Department of Water and Sewer Utilities (the “Department”) advertised to solicit bids for suppliers to provide bulk water purification chemicals necessary to treat the water at the Pequannock Water Treatment Plant for the operation of the City of Newark's water utility system; and
WHEREAS, the Department distributed ten (10) bid packages to prospective vendors following the date of advertisement; and
WHEREAS, on December 16, 2022, the Department cancelled the receipt of bids in order to significantly revise the bid specifications; and
WHEREAS, on April 13, 2023, the Department re-advertised Contract #12-WS2022 Re-Bid for supply and delivery of Water Purification Chemicals for the City of Newark’s Pequannock Water Treatment Plant; and
WHEREAS, the Department distributed eighteen (18) bid packages to prospective vendors following the date of bid advertisement; and
WHEREAS, on May 9, 2023, the Department received and opened sealed bid packages from ten (10) vendors for the supply of certain water purification chemicals for water treatment at the Pequannock Water Treatment Plant; and
WHEREAS, upon review of the bids submitted, JCI Jones Chemicals and George S. Coyne Chemicals Co., Inc. were rejected as non-responsive for failing to comply with bid specifications; and
WHEREAS, Miracle Chemical Company and Univar Solutions USA, Inc. submitted letters that they were not submitting a bid; and
WHEREAS, upon further review of the bids submitted, the Department determined that the following contractors submitted the lowest responsible and responsive bids in compliance with Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.:
• Carmeuse Lime and Stone Inc., 11 Stanwix Street, 21st Floor, Pittsburgh, Pennsylvania 15222 to supply Hydrated Lime at $433.47 per Ton for Year 1 and for Year 2; and
• Carus LLC, 315 Fifth Street, Peru, IL 61354 to supply Potassium Permanganate at $2.81 per pound for Year 1 and for Year 2; and
• Chemtrade Chemicals US, LLC, 90 East Halsey Road, Suite 200, Parsippany, New Jersey 07054 to supply Clar+Ion A505P or Defloc 611 or approved equal at $2.544 per gallon for Year 1 and at $2.820 for Year 2; and
• Holland Company, Inc., 153 Howland Avenue, Adams, Massachusetts 01220-1199 to supply GPAC 2070 at $3.54 per gallon for Year 1 and $4.07 per gallon for Year 2; and
• Kuehne Chemicals, Co., Inc., 87 North Hackensack Avenue, Kearny, New Jersey 07032 to supply Sodium Hypochlorite at $2.72 per gallon and at $2.95 per gallon for Year 2; and
• Polydyne, Inc., One Chemical Plant Road, Riceboro, Georgia 31323
to supply:
(i) Superfloc C-573 or Magnafloc LT -7989 at $9.4766 per gallon for Year 1 and $9.9504 per gallon for Year 2;
(ii) Superfloc A-1883 at $9.152 per gallon for Year 1 and $9.6096 per gallon for Year 2; and
(iii) Clarifloc A-210P Polymer at $9.152 per gallon for Year 1 and $9.6096 per gallon for Year 2; and
• Usalco, LLC, 2601 Cannery Avenue, Baltimore, Maryland 21226 to supply Delta-Floc 801 or approved equal at $3.0303 per gallon for Year 1 and $3.1796 per gallon for Year 2; and
WHEREAS, the Department reviewed the bids and found that the objectives of competitive bidding was achieved, that favorable bid prices were received, and that: 1) Carmeuse Lime and Stone, Inc.; 2) Carus, LLC.; 3) Chemtrade Chemicals US, LLC.; 4) Holland Company, Inc.; 5) Kuehne Chemicals, Co., Inc.; 6) Polydyne, Inc.; and 7) Usalco, LLC are responsible bidders capable of providing the products in accordance with the bid specifications; and
WHEREAS, based on the above determinations, the City of Newark (the “City”) has determined that in accordance with N.J.S.A. 40A:11-1 et seq., the above listed contractors constitute the lowest and responsible bidders for each of the products; and
WHEREAS, the City wishes to accept the lowest responsible and responsive bid(s) submitted and award a contract to each of the aforementioned vendors in the amounts specified in the Bids for the supply of chemicals for water treatment at the Pequannock Water Treatment Plant, for the period of two (2) years to commence upon the date of the written Notice to Proceed; and
WHEREAS, the award of this contract is necessary for the efficient operation of the City’s Pequannock Water Treatment Plant and pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Director of the Department of Water and Sewer Utilities, are authorized to enter into and execute Contract #12-WS2022 Re-Bid for supply and delivery of Water Purification Chemicals for the City of Newark’s Pequannock Water Treatment Plant with the following suppliers of water purification chemicals for a term of two (2) years, commencing on the date of the Notice to Proceed, as follows:
• Carmeuse Lime and Stone Inc., 11 Stanwix Street, 21st Floor, Pittsburgh, Pennsylvania 15222 to supply Hydrated Lime at $433.47 per Ton for Year 1 and for Year 2; and
• Carus LLC, 315 Fifth Street, Peru, IL 61354 to supply Potassium Permanganate at $2.81 per pound for Year 1 and for Year 2; and
• Chemtrade Chemicals US, LLC, 90 East Halsey Road, Suite 200, Parsippany, New Jersey 07054 to supply Clar+Ion A505P or Defloc 611 or approved equal at $2.544 per gallon for Year 1 and at $2.820 for Year 2; and
• Holland Company, Inc., 153 Howland Avenue, Adams, Massachusetts 01220-1199 to supply GPAC 2070 at $3.54 per gallon for Year 1 and $4.07 per gallon for Year 2; and
• Kuehne Chemicals, Co., Inc., 87 North Hackensack Avenue, Kearny, New Jersey 07032 to supply Sodium Hypochlorite at $2.72 per gallon and at $2.95 per gallon for Year 2; and
• Polydyne, Inc., One Chemical Plant Road, Riceboro, Georgia 31323
to supply:
(i) Superfloc C-573 or Magnafloc LT -7989 at $9.4766 per gallon for Year 1 and $9.9504 per gallon for Year 2;
(ii) Superfloc A-1883 at $9.152 per gallon for Year 1 and $9.6096 per gallon for Year 2; and
(iii) Clarifloc A-210P Polymer at $9.152 per gallon for Year 1 and $9.6096 per gallon for Year 2; and
• Usalco, LLC, 2601 Cannery Avenue, Baltimore, Maryland 21226 to supply Delta-Floc 801 or approved equal at $3.0303 per gallon for Year 1 and $3.1796 per gallon for Year 2.
2. These are open-ended contracts to be used as needed during the term of the contracts. Thus, for any and all expenditures against the contracts, a Certification of Funds attesting to the availability of sufficient funds, as required by and pursuant to N.J.A.C. 5:30-5.5(b), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: NW037-750-7502-83230-B2023, covering the amount of the order. These contracts shall not exceed a combined total cost, for all seven (7) chemical suppliers, of Two Million Four Hundred Thousand Dollars and Zero Cents ($2,400,000.00) for two (2) years.
3. It is the responsibility of the Director of the Department of Water and Sewer Utilities to ascertain the availability of sufficient funds before ordering the water purification chemicals and to assure that the chemicals provided are in compliance with the specifications; furthermore, the Director of the Department of Water and Sewer Utilities will provide the Municipal Council and the Business Administrator with appropriate monthly reports during the term of the contract.
4. There shall be no amendment or change to the contracts without prior approval by the Municipal Council.
5. There shall be no advance payments made against the contracts in accordance with N.J.A.C. 40A:5-16.
6. The Director of the Department of Water and Sewer Utilities shall file duly executed copies of the contracts with the Office of the City Clerk.
7. If required by State Law, the Acting City Clerk shall provide the appropriate Notice of the Award of these contracts to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15c-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Director of the Department of Water and Sewer Utilities to enter into and execute contracts with: 1) Carmeuse Lime and Stone, Inc.; 2) Carus, LLC; 3) Chemtrade Chemicals US, LLC; 4) Holland Company, Inc; 5) Kuehne Chemicals, Co., Inc.; 6) Polydyne, Inc.; and 7) Usalco, LLC for the purpose of Supply and Delivery of Water Purification Chemicals for the City of Newark’s Pequannock Water Treatment Plant from the date of the Notice to Proceed, for a combined total cost, for seven (7) chemical suppliers, not to exceed $2,400,000.00 for two (2) years.