Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To host the 2023 Family Fun Day Event
Entity Name(s)/Address(s): Frogbridge Picnics LLC, 7 Yellow Meetinghouse Road, Millstone Township, New Jersey 08510
Contract Amount: Not to exceed $176,025.85
Funding Source: 2023 Budget/ Department of Recreation, Cultural Affairs and Senior Services / NW011-160-1606-71280-B2023
Contract Period: Upon Municipal Council approval and not to exceed July 22, 2023
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will be used to host the 2023 Family Fun Day event held on July 22, 2023.
First Advertisement Date: April 12, 2023
Number of Bids Downloaded: Fifteen (15)
Number of Bids Received: Two (2)
Second Advertisement: May 26, 2023
Number of Bids Downloaded: Seven (7)
Number of Bids Received: One (1)
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WHEREAS, on April 12, 2023, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for contractors to host Family Fun Day 2023, for the Department of Recreation, Cultural Affairs and Senior Services, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark's procurement portal to provide broader access and download capability to potential bidders; and
WHEREAS, on April 27, 2023, the Division of Central Purchasing received two (2) bids in response to this advertisement; and
WHEREAS, the lowest, responsible and responsive bidder, Frogbridge Picnics LLC, rescinded their bid due to an error in their pricing; and
WHEREAS, the second bidder's prices were substantially higher than the City...
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