Title
Dept/ Agency: Administration/Office of the Business Administrator
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Accepting a Gift
Gift: Basic License Fee for the use of the Prudential Hall, Parsonnet Room, and Gift of Ticketing Services for the purpose of the 2017 State of the City Mayoral Address
Purpose: This resolution authorizes the Mayor and/or his designee to execute the Short Term License Agreement with the New Jersey Performing Arts Center Corporation, One Center Street, Newark, New Jersey 07102, for ancillary service fees not to exceed $34,717.60 and further authorizes the gift of the use of the Prudential Hall, Parsonnet Room, and Ticketing Services valued at $17,800.00.
Entity Name: New Jersey Performing Arts Center (NJPAC) Corporation
Entity Address: One Center Street, Newark, New Jersey 07102
Gift Value: $17,800.00
City Contribution: $0.00
Other Funding Source/Amount: $0.00
Period: March 20, 2017
Additional Information:
City is paying $34,717.16 for ancillary service fees associated with use of the Prudential Hall and Parsonnet Room
body
WHEREAS, the Mayor of the City of Newark (the “City”), is desirous of holding the Mayor Ras J. Baraka’s 2017 State of the City Address at the Prudential Hall Theatre located in the New Jersey Performing Arts Center, on Monday, March 20, 2017; and
WHEREAS, the City must enter into a Short Term License Agreement for the use of the Prudential Hall Theatre and the Parsonnet Room at the New Jersey Performing Arts Center, in the amount not to exceed $34,717.60, representing ancillary service fees, which the City needs to pay to NJPAC no later than February 15, 2017; and
WHEREAS, the New Jersey Performing Arts Center Corporation, a New Jersey not-for-profit corporation, having an office at One Center Street, Newark, New Jersey 07102 (“NJPAC”) has offered to waive the Basic License Fee charges for the use of the Prudential Hall Theatre and the Parsonnet Room, a gift valued at $14,000.00, and is also waiving the Fee for Ticketing Services, a gift valued at $3,800.00, for a total combined gift of $17,800.00, and expects nothing in return and will receive nothing in return for making this generous gift; and
WHEREAS, the City of Newark wishes to accept this gift pursuant to N.J.S.A. 40A:5-29; and
WHEREAS, the Newark Municipal Council has indicated its support of the Mayoral event by approving the execution of the Short Term License Agreement and the acceptance of the gift described herein.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee are authorized to execute the Short Term License Agreement with New Jersey Performing Arts Center Corporation, One Center, Newark, New Jersey 07102 for Ancillary Service fees for the use of the Prudential Hall Theatre and the Parsonnet Room for the Mayor’s State of the City Address to be held on Monday, March 20, 2017, for an amount not exceed $34,717.60.
2. The Mayor and or his designee are authorized to accept the gift of the Basic License Fee charges for the use of Prudential Hall Theatre and the Parsonnet Room a gift valued at $14,000.00, and a gift of the Fee for Ticketing Services, a gift valued at $3,800.00, for a total combined gift of $17,800.00.
3. No municipal funds will be expended for the acceptance of this gift.
4. The amount of the Ancillary Service Fees under the Short Term License Agreement shall not exceed $34,717.16 and are due no later than February 16, 2017.
5. Attached hereto are Certification of Funds for New Jersey Performing Arts Center Corporation which states that there are sufficient funds, which shall be provided from the following line appropriations of the official municipal budget:
Business Unit Department Division Account Bud. Ref. NW011 200 2001 96770 B2017
6. The Director of Communications shall file a copy of the Short Term License Agreement in the Office of the City Clerk.
STATEMENT
This resolution authorizes the Mayor, and/or his designee, to execute the Short Term License Agreement with the New Jersey Performing Arts Center Corporation, One Center Street, Newark, New Jersey 07102, for Ancillary Service fees for the use of the Prudential Hall Theatre and the Parsonnet Room for the Mayor’s State of the City Address to be held on Monday, March 20, 2017, for an amount not exceed $34,717.60. This resolution further authorizes the Mayor, and/or his designee, to accept the gift of the Basic License Fee charges for the use of the Prudential Hall Theatre and the Parsonnet Room and Ticketing Services for the purpose of the 2017 State of the City Mayoral Address, for a total combined gift of $17,800.00.