Title
Dept/ Agency: Water and Sewer Utilities
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: Queen Ditch Restoration Project - Contract 04-WS2013
Entity Name: Rencor, Inc.
Entity Address: 24 Tannery Road, Somerville, New Jersey 08876
Total Contract Amount: $4,502,557.00
Funding Source: Department of Water and Sewer Utilities Capital Budget
Contract Period: 240 days from Notice to Proceed
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information: N/A
Bid Packages Distributed: Twenty Seven (27)
Bids Received: Thirteen (13)
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WHEREAS, on February 10, 2017 the City of Newark advertised Contract 04-WS2013 Queen Ditch Restoration Project; and
WHEREAS, the Department distributed twenty seven (27) bid packages to prospective vendors following the date of bid advertisement; and
WHEREAS, on March 28, 2017, the Department of Water and Sewer Utilities received thirteen (13) bids for said project in accordance with the Local Public Contracts Law N.J.S.A. 40A:11-1 et seq.; and
WHEREAS, Rencor, Inc., 24 Tannery Road, Somerville, New Jersey 08876 submitted the lowest responsive and responsible bid, according to the specifications and in the total amount of $4,502,557.00; and
WHEREAS, the City of Newark wishes to accept the lowest responsible bid submitted by Rencor, Inc, on March 28, 2017, and execute Contract 04-WS2013 Queen Ditch Restoration Project with Rencor, Inc., 24 Tannery Road, Somerville, New Jersey 08876, for the total amount not to exceed $4,502,557.00; and
WHEREAS, the Municipal Council adopted the Contractor Pay-to-Play Reform Ordinance, R.O. 2:4-22C, which forbids the award of a contract of a Business Entity, as defined therein, which has made or solicited political contributions to Newark Municipal Candidates, office holders having ultimate responsibility for the award of a contract; candidate committees of the aforementioned candidates, and political or political party committees of the City of Newark or County of Essex; and continuing political committees or political action committees regularly engaged in the support of the City of Newark municipal or County of Essex elections; and certain other political party or candidate committees, in excess of certain thresholds; and
WHEREAS, this contract is for an amount over $17,500.00 and is being awarded as a Fair and Open contract pursuant to N.J.S.A. 19:44A-20.5.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Municipal Council hereby authorizes the Mayor and/or his designee, the Director of the Department of Water and Sewer Utilities, to accept the lowest responsible bid submitted by Rencor, Inc., on March 28, 2017, and execute Contract 04-WS2013 Queen Ditch Restoration Project with Rencor, Inc., 24 Tannery Road, Somerville, New Jersey 08876, for the total amount not to exceed $4,502,557.00.
2. Attached hereto is a Certification of Funds from the Chief Financial Officer, which states that funds in the amount of $4,502,557.00, are available in the Water and Sewer Capital Budget under Business Unit NW044, Department ID 13S, Division/ Project 13SA0, Account # 94710, Budget Ref: B2013 and which shall be filed along with the original resolution in the Office of the City Clerk.
3. There shall be no amendment or change to the contract without approval by the Newark Municipal Council.
4. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
5. The Department of Water and Sewer Utilities shall file a fully executed copy of the contract in the Office of the City Clerk.
6. This contract was solicited and awarded pursuant to the fair and open procedures in accordance with the State Pay-to-Play Law (N.J.S.A. 19:44A-20.5), and pursuant to the provisions of the Local Public Contracts Law N.J.S.A. 40A:11-5(1)(a)(i), and is in compliance with the City's Contractor Pay-to-Play Reform Ordinance, R.O. 2:4-22C.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Director of the Department of Water and Sewer Utilities, to accept the lowest responsible bid submitted by Rencor, Inc, on March 28, 2017, and execute Contract 04-WS2013 Queen Ditch Restoration Project, with Rencor, Inc., 24 Tannery Road, Somerville, New Jersey 08876, for the total amount not to exceed $4,502,557.00, for a period of 240 calendar days from the date of the Notice to Proceed.