Title
Dept/ Agency: Engineering
Action: (X) Ratifying (X) Authorizing ( ) Amending
Type of Service: Professional Services Contract
Purpose: Contract Amendment to Extend Contract Term - MUTCD Sign Inventory and Assessment Program
Entity Name: KS Engineers, P.C.
Entity Address: 494 Broad Street, 4th Floor, Newark, New Jersey, 07102
Contract Amount: #$374,834.64
Funding Source: Federal Proceeds and Capital Budget
Contract Period: December 19, 2102 through December 1, 2014
Contract Basis: ( ) Bid ( ) State Vendor (X) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions (X) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Addition Information:
No Increase in contract amount
body
WHEREAS, Resolution 7R4-C, adopted October 17, 2012, authorized the Director of the Department of Engineering to accept the proposal submitted in response to a Request for Proposal submitted by KS Engineers, P.C. and execute Contract No. 08-2012PS, MUTCD Traffic Sign Inventory and Assessment Program, for the amount of $349,525.70; and
WHEREAS, a Notice to Proceed was issued on December 19, 2012, which date constituted the commencement of the contract term, which was 365 days hence; and
WHEREAS, Resolution 7R4-A, adopted February 19, 2014, authorized the Director of the Department of Engineering to issue Change Order No. 1 for Contract No. 08-2012PS, MUTCD Traffic Sign Inventory and Assessment Program, with KS Engineers, P.C., increasing the contract amount by $25,308.94 and extending the contract period through June 30, 2014; and
WHEREAS, as result of modifications requested by the Division of Traffic and Signals to the Sign Management Database, the Department of Engineering requires that the contract time be extended through December 1, 2014; and
WHEREAS, the attached Change Order No. 2 to Contract No. 08-2012PS, MUTCD Traffic Sign Inventory and Assessment Program, constitutes an amendment of the contract to extend the contract period until December 1, 2014.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee and the Acting Director of the Department of Engineering, is hereby authorized on behalf of the City of Newark to execute the Contract Amendment/ Change Order No. 2 to Contract No. 08-2012PS, MUTCD Traffic Sign Inventory and Assessment Program, with KS Engineers, P.C., 494 Broad Street, 4th Floor, Newark, New Jersey 07102, extending the contract term through December 1, 2014, at no additional cost to the City of Newark.
2. The Municipal Council hereby ratifies the contract extension from June 30, 2014 to the date of adoption of this authorizing resolution.
3. The extension of this contract is in accordance with the non-fair and open procedures of the Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-20.5, and in compliance with the Executive Order on Pay-to-Play Reform (MEO-07-0001) and the Contractor Pay-to-Play Reform Ordinance, 6PSF-a, August 1, 2012.
4. A fully executed copy of Contract Amendment/ Change Order No. 2 to Contract No. 08-2012PS, shall be filed in the Office of the City Clerk by the Acting Director of Engineering.
5. No other modifications or amendments to this contract are allowed without prior Municipal Council approval.
6. Notice of this Contract Amendment/Change Order No. 2, in accordance with N.J.A.C. 5:30-11.9(c)(6) and N.J.S.A. 40A:11-5(1)(a)(i), shall be published in the newspaper as required by law within ten (10) days of its passage.
STATEMENT
This Resolution ratifies and authorizes the Mayor and/or his designee, the Acting Director of the Department of Engineering, to execute the Contract Amendment/ Change Order No. 2 to Contract No. 08-2012PS, MUTCD Traffic Sign Inventory and Assessment Program, with KS Engineers, P.C., 494 Broad Street, 4th Floor, Newark, New Jersey, 07102, extending the contract period through December 1, 2014, at no additional cost to the City of Newark