Title
Dept/ Agency: Economic & Housing Development
Action: (X) Ratifying (X) Authorizing (X) Amending
Type of Service: Amending Resolution 7R3-b 031914 , contract with Sub-recipient
Purpose: 3rd Amended Grant Agreement to amend scope to allow balance of funds to be used on renovation of the kitchen and extend the expiration date from June 30, 2014 to October 31, 2014
Entity Name: Greater Newark Conservancy, Inc.
Entity Address: 32 Prince Street, Newark, NJ 07103
Grant Amount: $120,000.00
Funding Source: United States Department of Housing & Urban Development/Community Development Block Grant (CDBG)
Contract Period: January 1, 2012-October 31, 2014
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions (X) RFP ( ) RFQ
( ) Private Sale (X) Grant ( X) Sub-recipient ( ) n/a
List of Property: (If applicable)
(Address/Block/Lot/Ward)
32 Prince Street/Block 23/Lot(s) 43, 44, 45/Central Ward
Additional Information:
Resolution 7R3-b031914 authorized the Second Amended Agreement
No additional Municipal funds required
$91,450.00 for roof and $28,550.00 for kitchen for a total of $120,000.00
body
WHEREAS, pursuant to Resolution 7R3-b, adopted on March 19, 2014, the Municipal Council authorized the Mayor and/or his designee, the Acting Director of the Department of Economic and Housing Development to enter into and execute a Second Amended Community Development Block Grant ("CDBG") Sub-recipient Agreement to extend the contract period from January 1, 2012 through June 30, 2014 with funds to be fully expended no later than August 31, 2014 to allow the recipient to complete the physical rehabilitation to its facility located at 32 Prince Street, Newark, NJ 07103; and
WHEREAS, due to harsh weather conditions and the lack of response to the bid solicitation advertised in June 2014 by the Sub-recipient for the above physical rehabilitation, the Sub-recipient has requested authorization for a Third Amended CDBG Sub-recipient Agreement extending the expiration date of the Agreement for an additional two (2) months for an amended period of January 1, 2012 to October 31, 2014, to allow the Sub-recipient to complete the above project; and
WHEREAS, should the Sub-recipient not expend and close-out the grant award by October 31, 2014 no further extension shall be granted; and
WHEREAS, the CDBG grant award shall be used to renovate the Conservancy's Urban Environmental Center located at 32 Prince Street, Newark, NJ 07103; and
WHEREAS, since the executed roofing contract quote is below the total grant award of $120,000.00, the Sub-recipient also seeks authorization to utilize the balance of the grant funds towards the renovation of the teaching kitchen, which was originally approved under Resolution 7R3-J, authorized on September 6, 2012; and
WHEREAS, this project does not require the use of additional funds and all other terms and conditions contained in the Sub-recipient Agreement, as amended shall remain in full force and effect.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Director of the Department of Economic and Housing Development, are hereby authorized to enter into and execute a Third and Final Amended CDBG Sub-recipient Agreement, in the form attached hereto, with the Greater Newark Conservancy, Inc.,(hereinafter referred to as the Sub-recipient) to provide physical rehabilitation to its facility located at 32 Prince Street, Newark, NJ 07103 to amend the term of the Agreement from January 1, 2012 through June 30, 2014 to January 1, 2012 through October 31, 2014.
2. The Sub-recipient is authorized to utilize the balance of the grant award towards the renovation of the teaching kitchen as originally approved under Resolution 7R3-J, authorized on September 6, 2012.
3. The Third and Final Amended CDBG Sub-recipient Agreement between the City of Newark and the sub-recipient is hereby ratified from June 30, 2014 to the date of adoption of this authorizing resolution.
4. No further extension shall be granted.
5. This resolution and a fully executed copy of the Third and Final Amended CDBG Sub-recipient Agreement shall be filed with the Office of the City Clerk by the Director of the Department of Economic and Housing Development.
6. This project does not require the use of additional funds and all other terms and conditions contained in the Agreement as amended shall remain in full effect and in accordance with the law.
STATEMENT
This Resolution ratifies and authorizes the Mayor and/or his designee, the Director of the Department of Economic and Housing Development, to enter into and execute a Third and Final CDBG Sub-recipient Amended Agreement, in the form attached hereto, with the Greater Newark Conservancy, Inc., to amend the term of the Agreement from January 1, 2012 thru June 30, 2014 to January 1, 2012-October31, 2014, to allow the sub-recipient to complete the rehabilitation to its facility located at 32 Prince Street, Newark, NJ 07103. No further extensions will be granted.